HR/Payroll Assistant

ASR Group is the world’s largest refiner and marketer of cane sugar, with an annual production capacity of more than 6 million tons of sugar. The company produces a full line of grocery, industrial, food service and specialty sweetener products. Across North America, ASR Group owns and operates six sugar refineries, located in Louisiana, New York, California, Maryland, Canada and Mexico. In the European Union, the company owns and operates sugar refineries in England, Portugal.  ASR Group also owns and operates mills in Mexico and Belize.  The company’s brand portfolio includes the leading brands Domino®, C&H®, Redpath®, Tate & Lyle®, Lyle’s® and Sidul®.

 

OVERVIEW

The HR/Payroll Assistant will independently handle a wide range of administrative and payroll related tasks with little supervision, must be exceedingly well organized, detail-oriented, flexible, and enjoy the administrative challenges of supporting a site-wide team of diverse people and programs. The successful candidate will also have excellent communication and computer skills with ability to interact with staff (at all levels) in a fast-paced, deadline driven environment. This role also requires the ability to remain calm in high-pressure situations while being proactive, resourceful, and efficient and maintain a high level of professionalism, confidentiality, and integrity in dealing with sensitive information.

 

DETAILED ROLES & RESPONSIBILITIES

• Administers hourly and salaried employee payroll via Kronos
• Verify employee hours and schedules.
• Add and manage pay codes in Kronos time and attendance system relating to Paid Leaves, Short Term Disability, FMLA, etc.
• Update and send forms to corporate payroll department for processing.
• Pays out vacation, Personal Day, and tool allowances for hourly employees
• Administer rate increases and shift differentials
• Assist Human Resources with the administration of various programs
• Updates employee badge and clock numbers in SAP
• Help employees to update Federal and State tax forms, W-4s, and set up Direct Deposit
• Expense reimbursement to employees for out-of-pocket purchases for safety equipment
• Assists employees with ADP IPay system
• Assists hourly employees with 401k contributions
• Performs testing in Kronos timekeeping and attendance system
• Files documents as needed
• Performs other administrative duties as needed

 

REQUIRED EDUCATION AND EXPERIENCES

• High School Diploma or GED equivalent with a minimum of 3 years of professional experience in administrative support OR Bachelor’s Degree from an accredited institution with a minimum of 1 year of professional experience
• Experience with Kronos modules
• Experience and understanding of payroll processing and payroll legal requirements
• Advanced experience with Microsoft Word, Excel, Outlook, Teams

 

PREFERRED EDUCATION REQUIREMENTS

• Experience working with Operations  
• Experience with SAP, ADP, Employee Central

 

PHYSICAL REQUIREMENTS

• While performing the duties of this Job, the employee is regularly required to move, carry, and lift items in an office environment. 

 

CORE COMPETENCIES

• Analytical Thinking & Decision Making – Identifies and understands trends and/or issues; connects data points through analysis to arrive at a logical conclusion.
• Business & Financial Acumen – Demonstrates knowledge and understanding of the financial, accounting, marketing and operational functions of our organization; interpreting and applying understanding of key financial indicators to make better corporate decisions.
• Effective Communication – Expresses ideas and information in a clear and concise manner by tailoring one's message to fit the interests and needs of the audience.
• Customer Orientation – Keeps internal and/or external customer(s) in mind at all times.  Strives to proactively address customer concerns and needs.  Assists business partners and customers to achieve their work goals via application of their own skills and knowledge; strives to provide consistent customer satisfaction.
• Establishes Trust – Gaining the confidence and faith of others by actions and words that promote being honest, forthcoming, integrious and vulnerable.
• Problem-Solving – Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner.
• Results Orientation & Accountability – Takes accountability, identifies, executes and drives actions to consistently achieve desired results.
• Teamwork & Collaboration – Creates a climate that fosters commitment to a common vision and shared values that promote c