Senior Program & Financial Assistant

If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.

Posting Period:

January 17, 2025 - Until Filled

Employee Type:

NEASO NEA Staff Organization

Position Type:

Regular

Salary Range:

$64,543.00 - $99,921.00

Rank:

NEASO Rank 5

Position Details:

POSITION EMPHASIS: This position supports NEA’s vision of attaining a great public school for every student through performance of high-level and detailed administrative and programmatic support in the Center for Organizing & Affiliate Support (C4AOS).

Position Summary: The essential functions of this position include providing high-level specialized financial and program expertise, as well as serving as an administrative and technical resource for Center for Organizing & Affiliate Support programs and projects. The incumbent writes and edits departmental reports, processes consultant and travel vouchers, researches and synthesizes departmental financial data. The incumbent also assists in the planning of conferences/meetings, including handling logistical arrangements and providing on-site support; makes hotel and travel arrangements; developing and editing of materials; coordinating print production; and providing support to committees and events.  The incumbent also works closely with the Center for Organizing Manager for Business Affairs in providing the department with support including, but not limited to, developing tracking systems for various departmental reports; coordinating department projects and with implementing NEA policies and procedures.  The incumbent processes and tracks contractor and vendor contracts; processes timesheets; assists in providing supporting documentation for Agency Fee reports; prepares departmental spreadsheets; and develops and maintains databases.  In addition, the incumbent provides technical assistance for office computer equipment and serves as technical liaison.  To carry out these responsibilities, the incumbent uses a personal computer, associated software, and travels occasionally.

Qualifications: Minimum Education Requirement: Associate degree in Business Administration, Accounting, or related discipline, or an equivalent combination of education and experience from which comparable knowledge and skills may be obtained.  Minimum Qualifications:  Three years of progressively responsible program and administrative experience that must include writing and editing skills, developing presentations, participating in program development, determining implementation strategies, and providing technical program assistance concerning the particulars of a program.  Other Requirements:  must be able to work extended hours on evenings and weekends.  Samples of work products (e.g., reports, correspondence, spreadsheets, database and presentation materials) may be required at the time of the interview.  Some travel required (up to 10 overnights per year).

Selection Criteria: Tier 1 (Essential):  Proven current experience providing specialized program, administrative, and financial support, including processing vouchers and vendor payments.   Demonstrated skill in coordinating meeting and travel logistics. Demonstrated proficiency in analyzing data used for developing the Agency Fee Report, assisting with budgetary forecasting, and tracking complex expenditures.  Proven advanced skill in the use of word processing, and presentation applications and database, spreadsheet, and financial management software.  Advance interpersonal communication and customer service skills to interact with all levels of staff and governance.  Proven ability to handle multiple and complex tasks simultaneously under stringent timeframes and changing conditions.  Demonstrated use of sound judgment for decision-making and ability to follow through on tasks with minimal supervision.  Successful references.  Tier 2 (Significant):  Experience collecting and synthesizing data.  Demonstrated initiative in using technology to improve efficiency and effectiveness of work and office operations.  Tier 3 (Desirable):  Knowledge of mission and programs of the Center for Organizing & Affiliate Support.

In compliance with the Americans with Disabilities Act (ADA), the following is provided:  The position involves skill in using a computer and/or laptop; oral and written communication skills; skills in proofreading and editing; use of clear and articulate speech; interpersonal relations skills; reasoning and problem-solving skills; ability to work in a fast-paced environment; ability to sit for long periods, stoop, bend, reach and carry light materials (up to 10 lbs.); and ability to travel by various method