Event Assistant

Job Title: Event Assistant

Location: Tampa, FL
Reports to: Event Coordinator
Department: Events

Job Summary:
We are seeking a highly organized and enthusiastic Event Assistant to support the planning and execution of events. The Event Assistant will work closely with the Event Coordinator/Manager to ensure that all logistical aspects of events are handled efficiently and effectively. This role requires excellent communication, attention to detail, and the ability to work in a fast-paced environment.

Key Responsibilities:

• Assist in the planning, coordination, and execution of events, including conferences, trade shows, corporate events, and social gatherings.

• Help manage event timelines and ensure events run on schedule.

• Assist with the preparation of event materials such as agendas, programs, signage, and presentations.

• Coordinate transportation and accommodations for event speakers, attendees, and staff, as necessary.

• Handle on-site registration and provide support to event attendees.

• Monitor event activities and troubleshoot any issues or concerns that arise.

• Maintain event supplies inventory and assist with ordering and coordinating shipments.

• Assist with post-event evaluations, including gathering feedback and compiling reports.

• Provide general administrative support, including handling correspondence, organizing meeting schedules, and assisting with other event-related tasks.

Requirements

• Strong organizational skills and attention to detail.

• Excellent verbal and written communication skills.

• Ability to work well under pressure and meet deadlines.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to lift and move event materials, if necessary.

• Willingness to work flexible hours, including evenings and weekends as needed.

• A positive attitude, team-oriented approach, and eagerness to learn.