ARIZONA DEPARTMENT OF CORRECTIONS

REHABILITATION & REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.

The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

CORRECTIONAL RECORDS CLERK II

Job Location:

Address:

Arizona State Prison Complex (ASPC) – Lewis
26700 South Highway 85
Buckeye, Arizona 85326
https://corrections.az.gov/

Posting Details:

Salary: $33,600.00

Grade: 12

Closing Date: 12/25/2024

Job Summary:

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking an ambitious qualified individual to perform complex clerical work regarding inmate records. This position involves daily communications, auditing, file organizing, report writing, and record-keeping.

Job Duties:

- Audits all institutional files for all new arrivals and maintains two-year annual audits for proper internal self-audit requirements
- Generates Notifications of Release for upcoming releases
- Facilitates institutional review of all court sentencing documentation for newly arriving inmates, along with the reviewing and/or tracking of requested court documentation by returning inmates after court hearings or trials
- Completes all court document entries for the institution
- Forwards all appropriate documentation for review to the Time Computation Unit at Central Office
- Processes violator paperwork, prepares files, and tracks violator warrants
- Confers with supervisors, attends staff meetings, and provides coverage for other staff when needed
- Tracks document requests for necessary completion of inmate institutional files
- Attends yearly training and trains Correctional Records Clerk I’s
- Pulls files for review by authorized staff and assists with the duties of the Correctional Records Clerk I
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- Office practices and procedures
- Laws, rules, policies, and procedures governing inmate files and documents
- Equipment and retrieval techniques for automated data or manual storage
- Numerical and digital filing systems
- Operating office equipment including copiers, fax machines, and telephones
- Basic mathematics
- Business English, including grammar, spelling, and punctuation
- Computers and various software programs (Microsoft Office and Google Suites)

Skill in:
- Written and verbal communication
- Establishing and maintaining interpersonal relationships
- Researching, collecting, and formatting information
- Performing office clerical practices and techniques
- Sorting, filing, retrieving, and replacing files/records
- Utilizing a computerized database to perform data entry

Ability to:
- Learn and use the Arizona Correctional Information Systems (ACIS)
- Work with minimal supervision
- Interpret and apply department policies and privacy guidelines governing the provision of inmate information to others
- Lead and train in work assignment
- Follow verbal and written guidelines
- Work in a prison environment

Selective Preference(s):

- High School Diploma or General Education Diploma (GED)
- Customer service experience

Pre-Employment Requirements:

Employment is contingent on the selected applicant passing a background investigation and drug test.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record chec