Jobs and Careers

Admin Assistant - Event Strategy and Production (ZR_17971_JOB)

BruntWork

UKRemotefull_timeVerifiedPosted 22 Nov 2024

About the role

This is a remote position.

Job highlights:

Contract type: Independent Contractor
Schedule - Monday to Friday 9am - 6pm PST with 1 hour unpaid break (8 paid hours per day)
Collaborate with our team of 8 to work across and support different functions - Business Operations, Marketing, Sales, Event Production
No direct client interaction or phone answering required

Responsibilities:

Provide support across the company, managing a wide variety of tasks, projects, and deliverables, supporting the team and adapting to evolving priorities and needs. Examples of responsibilities are listed below. Training to be provided by client as needed.

Document and Receipt Management: File documents, receipts and client contracts in Google Drive
Team Dashboard: Ensure the team dashboard is updated with the latest data
Employee Guide: Revise and update our employee guide as needed
Client Deliverables: Maintaining and updating deliverables such as project plans, event orders, meeting agendas and note logs, internal communications and receipts
Housing and Registration Coordination: Assist with housing and registration collection, maintenance and cross-checks for client shows
Database Management: Keep contact database current, ensuring accurate and up-to-date information for clients and partners using provided software
Candidate Support: Assist in managing candidate communications during the hiring process (send emails, calendar invites, etc)
Research: Conduct thorough online research on a wide range of topics. For example: business software, market trends, vendor or venue options

■ Summarize findings into concise and comparable formats to assist in decision making. For example, creating a Google Sheet comparing offerings, costs, pros/cons for software tools. Showcasing vendor options in Google Slides for client presentations.
■ Present key learnings and recommendations from research

Requirements

● 3 + years of proven success as a Virtual Administrative Assistant
● Expertise in Google Workspace ○ Google Docs: Skilled in creating, formatting, and editing professional documents

Google Slides: Capable of designing visually engaging and well organized presentations
Google Sheets: Competent in managing data, creating basic formulas, and creating clear reports

● Strong research skills with the ability to efficiently and accurate and relevant information

Expertise in summarizing findings into clear, concise documents, slides, or spreadsheets
Ability to identify and outline actionable steps and recommendations

● Highly organized and extremely detail-oriented
● Quick learner with enthusiasm for mastering new tools, technologies, and systems
● Strong problem-solving skills with ability to use creative thinking to overcome challenges

Benefits

Independent Contractor Perks:

HMO Coverage on Eligible Locations
Permanent work from Home
Immediate Hiring
Steady Freelance Job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_17971_JOB