Executive Administrative Assistant, Office of the CEO

Location(s):

United States of America

City/Cities:

Atlanta

Travel Required:

00% - 25%

Relocation Provided:

No

Job Posting End Date:

November 8, 2024

Shift:

Job Description Summary:

Our leadership has the commitment to do what is right, to help set direction for others, and to facilitate tough decisions when required. They are some of the most highly respected business professionals in the world and we have an exciting position for a candidate that wants to learn and grow with these incredible mentors. In this role you’ll have the ability to work cross functionally at all levels as you connect with others within the company. You must have considerable experience and success working directly with Senior Executives and key internal / external stakeholders in a fast paced, high volume, high standards global environment. We’re looking for someone that is self-motivated, digitally savvy, able to deal with ambiguity, change and demonstrate administrative team leadership skills to provide required support.

What You’ll Do for Us 

• Front-Line representative of the Office of the CEO who must exercise the utmost discretion.

• Provide support with highly confidential materials/documents.

• Prepare reports, conduct tracking, and maintain budget.

• Assists in coordination and organization of broader project plans to help keep projects on track, on budget, meet deadlines, keep team members aligned, etc.  

• Responsible for scheduling and managing the executive calendars including prioritizing and resolving related conflicts, proactively scheduling important meetings with internal and external individuals, and maintaining an organized office. 

• Manage planning for key function routines (leadership team meetings, outings, business planning, etc.), conducted both in the USA and internationally

• Stakeholder engagement (includes drafting critical correspondence with key stakeholders, partners, and business leaders), tracking and managing follow up with appropriate leaders.

• Organizes and coordinates travel and related requirements to include travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports; ensures that all travel arrangements are compliant with the Company’s Travel Policy. 

• Provides support in arranging meetings including coordinating the agenda, collaboration of presentations/information, handling logistics, such as conference registrations, room reservations (internal and external), and local travel.  Also, provides hospitality for Senior Management or guests of the department which may include planning, arranging, and confirming all local logistics support. 

• Performs general administrative duties with a strong digital capability using modern tools and technology and has an open mind to learning new tools as they develop.

• Contributes to the excellent reputation of The Coca-Cola Company through professional, friendly, and respectful interactions internally and externally. Performs other duties as required and/or assigned.

• Strong understanding of cross-functional collaboration, complex/high level logistics and event planning/management.

Qualifications & Requirements 

• High School and/or Bachelor’s degree in Business, Communications, or related field.   

• 5+ years of experience in a high-level global support role.

• Demonstrates clear initiative and problem solving; anticipates challenges and develops solutions.

• Ability to effectively run cross-functional programs and projects, end-to-end with little supervision. 

• A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company.  

• Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Teams and Outlook.   

• Strong attention to detail, interpersonal, and communication skills are needed. 

• Excellent time management and organizational skills to meet deadlines are needed. 

• Experience scheduling travel arrangements and schedule for management. 

• Experience successfully creating and/or modifying processes.  

• Exemplary organizational skills, strong attention to detail.

• Ability to effectively communicate with others via telephone and/or in person in a professional and helpful manner while building credibility and rapport.

Skills:

Pay Range:

$97,300 - $119,000

Base pay of