Senior Executive Assistant

Agility Robotics is a pioneer. Our robot, Digit, is the first to be sold into workplaces across the globe. Our team is differentiated by its expertise in imagining, engineering, and delivering robots with advanced mobility, dexterity, intelligence, and efficiency -- robots specifically designed to work alongside people, in spaces built for people. Every day, we break through engineering challenges and invent new solutions and capabilities that will one day make robots commonplace and approachable. This work is our passion and our responsibility: our mission is to make businesses more productive and people’s lives more fulfilling.

Senior Executive Assistant– Bay Area

We are seeking a highly organized, proactive, and professional Senior Executive  Assistant in the Bay Area to provide critical day-to-day support to our senior leadership team. This is a player/coach role, balancing direct administrative responsibilities with leadership of a small team of Executive Assistants. The position requires discretion, sound judgment, and the ability to manage multiple priorities with poise. The ideal candidate is a problem-solver who takes initiative, thrives in a fast-paced environment, and helps elevate the performance of the Executive Assistant team as a whole.

About the Work

• Provide calendar management, meeting coordination, and travel arrangements for senior executive leaders.
  
  
• Prepare and organize meeting materials, including agendas, presentations, and minutes.
  
  
• Handle confidential and sensitive information with the utmost discretion.
  
  
• Support budget tracking, invoice processing, and expense reporting across departments.
  
  
• Coordinate cross-functional projects and monitor progress on departmental initiatives.
  
  
• Plan and execute team events, offsites, and internal meetings.
  
  
• Lead, mentor, and develop a small team of Executive Assistants, ensuring alignment, consistency, and best practices.
  
  
• Act as both an individual contributor and team leader, setting the tone for service, professionalism, and collaboration.
  
  
• This role requires working Pacific Time Zone hours.
  
  

About You

• 7+ years of experience in an administrative or operations support role, including experience leading or mentoring others at a tech startup.
  
  
• Proven ability to balance hands-on execution with team leadership responsibilities.
  
  
• Exceptional organizational and time management skills.
  
  
• Proficiency with Google Workspace, Zoom, Slack, and travel booking platforms.
  
  
• Strong written and verbal communication skills.
  
  
• High level of professionalism, discretion, and a proactive “no task too small” attitude.
  
  
• Ability to manage multiple priorities with grace, efficiency, and attention to detail.
• Positive attitude with a great sense of humor.

Benefits 

• 401(k) Plan: Includes a 6% company match.
• Equity: Company stock options.
• Insurance Coverage: 100% company-paid medical, dental, vision, and short/long-term disability insurance for employees.
• Benefit Start Date: Eligible for benefits on your first day of employment.
• Well-Being Support: Employee Assistance Program (EAP).
• Time Off:
  • Exempt Employees: Flexible, unlimited PTO and 10 company holidays, including a winter shutdown.
  • Non-Exempt Employees: 10 vacation days, paid sick leave, and 10 company holidays, including a winter shutdown, annually.
• On-Site Perks: Catered lunches four times a week and a variety of healthy snacks and refreshments at our Salem and Pittsburgh locations.
• Parental Leave: Generous paid parental leave programs.
• Work Environment: A culture that supports flexible work arrangements.
• Growth Opportunities: Professional development and tuition reimbursement programs.
• Relocation Assistance: Provided for eligible roles.

Agility Robotics is committed to a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits unlawful discriminatory practices, including harassment. Therefore, it is the policy of Agi