Bookkeeping & Admin Assistant - Quickbooks & Airtable (ZR_28491_JOB)

This is a remote position.

Schedule:

• 20+ hours/week
• Fixed schedule: Mon-Fri 9am- 2:30pm EST - New York

Client Timezone: Eastern Time (New York)

Client Overview

Join a forward-thinking New York-based organization that’s revolutionizing how modern businesses operate through streamlined processes and cutting-edge technology. This established company maintains a dynamic, collaborative environment where virtual team members are integral to daily operations. With a robust accounting department and commitment to digital transformation, they offer excellent opportunities for professional growth and development.

This exciting dual-role position offers a unique opportunity to work directly with executive leadership while leveraging both administrative and financial expertise. Starting as an executive support role, you’ll have the opportunity to grow into deeper involvement with the accounting department, making this an excellent opportunity for career advancement. You’ll be part of a modern, tech-savvy team utilizing leading business tools like Airtable and QuickBooks, while engaging in real-time collaboration through screen sharing and virtual meetings. This position offers the perfect blend of independent work and team collaboration, allowing you to showcase your organizational abilities while developing new skills in a supportive environment.

Responsibilities

• Provide high-level administrative support directly to executive leadership
• Manage and organize critical business data using Airtable and QuickBooks
• Participate in daily collaborative sessions through screen sharing and virtual meetings
• Handle financial data entry and bookkeeping tasks with precision
• Support executive initiatives and special projects
• Contribute to process improvement and workflow optimization
• Assist with accounting department operations as the role evolves
• Maintain accurate records and prepare regular reports
• Coordinate with team members across different business functions

Requirements

• Proven experience with QuickBooks and Airtable
• Excellent English communication skills, both written and verbal
• Ability to work consistently during US Eastern Time business hours (9 AM - 5 PM ET)
• Strong internet connection and proper home office setup
• Proficiency in virtual collaboration tools (Zoom, screen sharing)
• Detail-oriented mindset with strong organizational skills
• Background in both administrative support and bookkeeping
• Self-motivated with ability to work independently
• Professional demeanor and excellent time management skills
• Commitment to maintaining confidentiality and data security
• Adaptable to new technologies and processes

Benefits

• Growth-focused, collaborative team culture.
• Permanent work-from-home
• Immediate hiring