Part-Time Unit Secretary at the Mt Holly IPU

Essential Functions: The Unit Secretary is responsible for performing a variety of clerical duties on the nursing units; coordinating work within the unit and with other units/departments; reporting pertinent information to the immediate supervisor; responding to inquiries and requests from staff, patients, families, and visitors.

1. Greet visitors compassionately and professionally
2. Answer phones courteously and promptly, providing information on inpatient center and forwarding calls appropriately and recording messages as needed
3. Record patient admission and discharge activity in electronic medical record (EMR)
4. Timely transcription of all physician orders to the patient’s medical records
5. Coordinate room assignments and employee schedules
6. Assist/support clinical managers, physicians and other clinical staff as needed
7. Coordinate ancillary service needs of patients
8. Complete funeral home documentation
9. Use tactful communication in sensitive and emotional situations
10. Maintain daily census information
11. Maintain administrative and clinical supplies
12. Record and prepare meeting minutes, prepare check requests and types memos
13. Coordinate clerical and patient support volunteers
14. Act as liaison for building and company needs
15. Maintain confidentiality of patient/employee/proprietary information
16. Maintain log books, as assigned
17. Other duties as assigned
 Coordinates activities of clerical volunteers
 Maintains common areas (i.e. kitchen area, supply rooms, and break room)
 Other tasks as assigned by Supervisor
 Assist in the orientation and training of new employees or volunteers