Administrative Support Assistant II / Campuswide (POOL)

Job Summary:

Under general supervision, Administrative Support Assistants II's perform a full range of moderate to complex clerical and secretarial work assignments involving the use of judgment and discretion in support of an administrative unit or Academic Department. Typical duties include the following:

• Incumbents will set their own priorities regularly and manage multiple work priorities. Incumbents may help set priorities for others but are primarily accountable for own work results.
• Incumbents will plan and coordinate clerical work activities and provide lead work direction and/or training and assistance to others in work processes and procedures.
• Incumbents may perform assignments that are varied involving the regular use of judgment and discretion.
• Incumbents may take courses of action, which are guided by some interpretation of policies and procedures.
• Incumbents may develop creative solutions to a variety of problems addressed.
• Incumbents may perform reception duties, including filing of documents, answering telephones, typing forms, letters, and memos, and performing other clerical duties as assigned.

This pool will be used to notify interested applicants when new Clerical and Administrative opportunities become available. Sign up here to indicate your interest in full-time/part-time, temporary, or emergency hire roles (up to 180-day appointments).

 

Minimum Qualifications: Required Education and Experience

High School diploma or its equivalent AND two years of experience in general office clerical or secretarial work or the equivalent. 

Required Qualifications

• If typing/keystroke skill is required, a keystroke speed of 50 C.W.P.M. is necessary.
• Must successfully pass a skill's test if typing and/or a shorthand/Dictaphone is required.
• Thorough knowledge of office methods, procedures, and practices, and a thorough knowledge of correct English, grammar, spelling, and punctuation.
• General knowledge of applicable university infrastructure, policies, and procedures is required. Fluency in using standard office software such as MS Office package is desired.
• The ability to learn, interpret independently, and apply a variety of complex policies and procedures is required along with the ability to identify deviations from applicable policies.
• The ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough, and, at times, creative solutions is required.
• The ability to perform standard arithmetic functions of a transactional nature is required.
• The ability to work with a diverse group of people is required.
• Active problem-solving skills are required along with effective interpersonal skills.

Compensation:

Classification: Administrative Support Assistant II

Compensation: The salary range for this classification is $3,680.00 to $ 5,417.00/month. 

  The hourly range for this classification is $21.23 to $31.25.

  Salary schedule details [calstate.edu]

The salary offered will take into account internal equity and experience among other factors.

 

Position Information:

Work status: Full-time, Part-time, Temporary, Hourly, On-Call, Intermittent "Non-exempt" positions.

Schedule: To be arranged by hiring department.

* A pool of qualified candidates will be established for current and future vacancies. Qualified applicants will be kept active from January 1, 2025, through December 31, 2025. 

This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. 

California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). 

 

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingl