Facilities Coordination Manager - Medical Examiner Office

Posting number: 26-10774

Department: Facilities Management - 1

Job classification: FACILITY COORDINATION MANAGER - MEO

Posting type: Open & Promotional

Categories: Management

Summary

Travis County Facilities Management Department is seeking a dedicated and professional individual to serve as a Facility Coordination Manager for the Travis County Medical Examiner’s Office (MEO). This Facility Coordination Manager works under general direction and serves as the primary point of contact for building maintenance operations and facility coordination for the Travis County Medical Examiner’s Office. This office provides medicolegal death investigation for Travis County, Texas, and a number of surrounding counties. Manages daily facility operational issues, coordinates vendor and maintenance activities, submits, assigns, tracks and coordinates work orders, and responds to building-related concerns in collaboration with Facilities Management Department and designated MEO staff.

Are you looking for career opportunities that provide top-notch benefits including paid vacation & sick leave, outstanding health & dental insurance, a free health clinic for you & your dependents, a generous retirement plan, and much more?

Travis County’s Facilities Management Department has great jobs that serve dozens of facilities across the county. We offer stable career options with training and tuition reimbursement available to get you to the next level in your career.

Distinguishing Characteristics

This classification is within the Management job family and is a senior coordinator with expertise in a specific planning area. This classification requires minimal supervision, exercises independent judgment and initiative, and coordinates and collaborates with diverse work teams. It is distinguished by the requirements to lead staff on project work; manage multi-disciplinary county and/or consultant-staffed teams; contract and manage consulting services; create and initiate processes and policies and work directly with senior management for its adoption and implementation; and facilitate projects. This position requires strong communication, organizational, and problem-solving skills, and may require flexible work hours to support building needs.

Examples of duties

• Serves as primary contact with designated MEO staff and Facility Management Department Assistant Director or Department Head.
• Monitors/inspects building condition and ensures that all spaces are functional, safe, and well maintained.
• Works with maintenance and designated MEO staff in managing vendor relationships, contracts, and preventative maintenance schedules, and coordinates responses to building-related concerns.  Directs work of onsite facility staff to ensure resolution of reported issues. 
• Submits and assigns work orders as needed.  Submits Purchase Orders as needed. Monitors/tracks work orders and helps in coordinating resolution and communicating status with MEO. Obtains quotes as needed for facility related repairs or projects. 
• Coordinates the activities of skill craft positions including plumbing, electrical, Heating Ventilation Air Conditioning (HVAC), etc., involved in minor construction, building maintenance, repairs, and related activities as well as the on-site activities of Building and Grounds (or Custodial) staff or program.
• Coordinates activities with other FMD divisions and County departments.
• Participates in safety and emergency preparedness, ensuring procedures are up-to-date and communicated with occupants.
• Meets with designated MEO staff daily and responds to MEO needs and ensures that administrative, building, technical, and custodial staff resolve problems.
• Ensures that all services provided to properties are compliant with Federal, state and local laws, Travis County and Facility Management Department policies, procedures, regulations, contractual obligations, and standards.
• Participates in annual budgets for operating and capital expenses.
• Maintains responsibility for administration and recommendations for the complex research, rules, directives, policies and procedures, planning issues, operations, related budget issues and efficient methods, plans and designs. Oversees the analysis, operational issues, development and integration. 
• Interprets and applies facility maintenance and operations standards, principles, policies and procedures, practices, codes, Federal, State and Local applicable laws, codes, rules and regulations.
• Interacts by working in partnership, on a regular basis, with MEO to obtain information, assessments, identify needs, and determine and ensure effectiveness and consistency of meeting expectations. Ensures projects and m