Construction Administrative Assistant & Project Coordinator (SBC)

This is a remote position.

Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.

Job Type: Full-time

• Manage all client communication throughout project lifecycle from pre-construction through completion
  
• Prepare and send regular client reports and project updates
  
• Chase and collect required documentation from clients, suppliers, and subcontractors
  
• Process accounts payable by matching invoices to specific jobs, hours, and labor costs
  
• Maintain accurate and up-to-date financial data for job costing and profitability tracking
  
• Ensure all job documentation and compliance requirements are met including ITP checklists
  
• Manage pre-construction documentation and processes to prevent delays
  
• Coordinate with subcontractors and suppliers for scheduling and documentation
  
• Maintain safety documentation, work diaries, and photo records for all projects
  
• Handle general administrative tasks to support business operations
  
• Respond to emails and communications in a timely, professional manner
  

Scopes:

• Full administrative support for residential building projects from pre-construction through completion
  
• Complete accounts payable management and job costing oversight
  
• All client communication and relationship management during project lifecycle
  
• Comprehensive compliance and documentation management for all active projects
  
• Subcontractor and supplier coordination and communication
  
• Pre-construction process management to ensure timely project starts
  
• Financial data entry and maintenance for accurate profitability tracking
  
• General business administration to support owner’s strategic focus
  
• After-hours administrative work currently being done by the business owner
  
• Support for business growth from current capacity to 4-6 quality projects annually
  

Requirements

• Strong experience in construction administration or project coordination
  
• Excellent written and verbal communication skills
  
• Proficiency with construction management software and accounting systems
  
• Understanding of Australian building industry processes and compliance requirements
  
• Experience with accounts payable and job costing procedures
  
• Strong organizational skills and attention to detail
  
• Ability to work independently and manage multiple projects simultaneously
  
• Knowledge of pre-construction processes and documentation requirements
  
• Familiarity with safety compliance and documentation in construction
  
• Proactive approach to problem-solving and communication
  

Benefits

• Permanent work from home
  

• Immediate hiring
  

• Steady freelance job