Admin Assistant to the VP of CMSE

DEPARTMENT: Campus Ministries and Student Engagement 

Position Summary: The Administrative Assistant for the Vice President of Campus Ministries and Student Engagement (CMSE) serves as the direct support employee for the VP in CMSE. This position also serves as the primary office manager for CMSE at large. This position is expected to live in accordance with a Christian code of conduct and take a Christian discipleship orientated approach to all that they do in this position. The Administrative Assistant position is a 12-month, full-time with benefits position. The position reports directly to the VP of CMSE.
 

RESPONSIBILITIES: 

• Provide on-going administrative support for the VP of CMSE. This includes assistance in managing email boxes, schedules, and outgoing communications.
• Maintain meeting records for the CMSE leadership team and other high-level meetings.
• Maintain and lead in office policies and procedures.
• Maintain the welcoming atmosphere of the general office space and the conference areas.
• Manage the CMSE front desk and front of office operations.
• Manage Student Center facility schedules (Ferro conference room, GA conference room, CMSE conference room).
• Manage and maintain the Chapel attendance process.
• Serve as the primary purchasing agent for CMSE.
• Manage and process departmental purchase orders.
• Maintain departmental expenditure tracking while assisting all areas in remaining consistent and timely in accounting.
• Support CMSE AVPs in communication and logistics.
• Complete short-term projects assigned by the VP of CMSE.

 Physical Requirements

• Visual Abilities: Read reports, create presentations, and use a computer system.
• Hearing:   Hear well enough to communicate with co-workers, vendors, and students.
• Dexterity, Grasping, Feeling, Write, Type, and use the telephone, copier, and computer systems.
• Mobility: Open files and operate office machines; move between departments and attend meetings across campus.
• Talking: Frequently convey detailed or important instructions and ideas accurately, loudly, or quickly.
• Lifting, Pulling, pushing: Exert up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
• Cognitive/Emotional: Ability to critically think and concentrate. Must be able to respond quickly to changes in conditions  75 to 100% of the time.

WORKING RELATIONSHIPS

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