Virtual - Executive Assistant (Commercial Sales - West)

Work Location Type: [[Remote]] 

 

As a leading industrial distributor with operations primarily in North America, Japan and the United Kingdom, We Keep The World Working® by serving more than 4.5 million customers worldwide with products delivered through innovative technology and deep customer relationships. With 2023 sales of $16.5 billion, we’re dedicated to providing value for customers, fostering an engaging culture for team members and driving strong financial results.

 

Our welcoming workplace enables you to learn, grow and make a difference by keeping businesses running and their people safe. We’re looking for passionate people to join our team as we continue leading the industry over our next 100 years.

 

 

PRIMARY FUNCTION 

As the Executive Administrative Sales Assistant for the RSVP (Commercial), and one District Sales Manager, you will be a valued partner, and first contact for general department inquiries, ensuring all incoming requests are prioritized and handled in a timely and professional manner, being one step ahead of the leaders.

The ideal candidate will enjoy managing the challenges of a new team, multiple priorities and problem solving to ensure the RSVP, successfully meet the needs of the business.

 

YOU WILL 

• Work under minimal direction, performing most duties following a broad framework of policy, procedure, and the executive’s needs. 
• Schedule meetings, conference rooms and make travel arrangements as needed.  This includes overseeing the executive’s calendar and scheduling appointments by balancing priorities and effectively negotiating with internal resources.  Anticipate and prepare materials needed by executive for meetings and telephone calls. 
• Respond to requests (phone, e-mail, in-person requests, etc.) by gathering and providing information, referring non-routine calls to appropriate staff. 
• Locate and gather highly confidential and sensitive information from the appropriate source to assist in resolving business issues. 
• Compose, modify, and proofread correspondence, reports or presentations/newsletters from general instruction or based on special knowledge of the area and Company.
• Proactively develop relationships with key internal/external client contacts, gaining recognition as a team resource.
• Coach, lead and assist other assistants on the team, as needed, to provide support to the executive team.
• Help with project plans for small project teams, in local and virtual team settings
• Effectively manage conflicting priorities. This involves organizing workflow and teaming with colleagues to accomplish tasks and balance workloads
• Develop and demonstrate a solid working knowledge of the business’s structure, tools, policies and procedures and key personnel.
• Deal with a diverse group of internal and external contacts to relay executive’s instructions, gather information, or handle non-routine situations.  Follow up with executive staff on items/issues to ensure executive is aware of status. 

 

YOU HAVE 

• High School diploma or equivalent experience.  Bachelor’s degree preferred.
• Ability to travel 6-8 times per year.
• Previous experience as an executive assistant, supporting a Sales Executive is preferred.
• Possess a detailed knowledge of business operations, organizations and relationships involved at top management levels. Demonstrate a thorough understanding of department and appropriate Company policies, procedures, and operations.
• Ability to type 50 WPM and proficiently use Microsoft Office: Word, Excel, PowerPoint. Learn and use other software as needed.
• Convey essential information clearly and concisely, both in writing and verbally.
• Attention to detail, accuracy and active listening skills while showing leadership and collaboration.
• Understand audience and ensures content and method of communication is relevant.
• Demonstrate ability to handle multiple projects and priorities yet be responsive to changes in those priorities.
• Demonstrate tenacity and effective analytical skills to handle complex administrative details and to determine best approach/action to use in non-routine situations.

 

REWARDS & BENEFITS 

With benefits starting day one, Grainger is committed to your safety, health, and wellbeing. Our programs provide choice and flexibility to meet our team members' individual needs. Check out some of the rewards available to you at Grainger:

• Medical, dental, vision, and life insurance plans.  
• Paid time off (PTO) and 6 company holidays per year.  
• Automatic 6% 401(k) company contribution each pay period.  
• Employee discounts, parental leave, 3:1 match on donations and tuition reimbursement.  
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