Administrative Assistant I

Posting Number S06832P Position Title Administrative Assistant I Department Accounting Location Arlington Position Status Full-time Work Schedule

• May occasionally work outside of normal office hours/days.

Salary Salary is commensurate based on qualifications and relevant experience up to $42,000. Pay Basis Bi-weekly Job Summary Essential Duties and Responsibilities

• Addresses and resolves routine problems within the business or academic unit; apply internal and external policies and procedures during the resolution of problems.
• Serves as a liaison between the business or academic unit and internal and external clients.
• Creates routine correspondence (i.e., letters, emails, etc.); submits e-forms; maintains files and records and inputs class schedules for both departments.
• Schedules and coordinates meetings and events, including managing invitations, tracking RSVPs, securing room reservations, arranging catering, and ensuring all logistical details are executed accurately and on time.
• May perform one or more of the following: assist with departmental exams, act as timekeeper, maintain employee records, track annual appointments for the business or academic unit, etc.
• Coordinates travel arrangements and prepares expense vouchers and expense
• reimbursements. Also handles other reimbursement requests.
• May perform one or more of the following: assist in the reconciliation of departmental financial accounts; prepare and submit financial transactions including vouchers, requisitions, deposits, budget transfers.
• Use of a purchasing card for departmental purchases, including monthly reconciliation of all transactions.
• Performs other duties assigned.

Minimum Qualifications

• High school diploma or equivalent.
• Two (2) years of experience providing secretarial or administrative support or equivalent work experience.

Preferred Qualifications

• Bachelor’s degree in Communication, General Studies, or Business.
• Experience with department budgets.
• Experience processing basic financial transactions.
• Experience with PeopleSoft.
• Experience with The University of Texas at Arlington policies and procedures.

Knowledge, Skills and Abilities

• Ability to utilize Microsoft Office Suite.
• Knowledge of standard office practices and procedures.
• Ability to maintain accurate records.
• Skilled in written and oral communication skills.
• Ability to collaborate effectively across two departments, adapting to shifting priorities and taking on diverse responsibilities to support organizational goals.
• Ability to resolve routine problems and make decisions.
• Ability to draft, read and comprehend a variety of correspondence.
• Ability to manage time effectively and prioritize work.
• Skilled in preparing clear and concise reports, correspondence, and other written materials.
• Skilled in conflict resolution, using tact, discretion, initiative, and independent judgment within established guidelines.
• Skilled in researching, compiling, and summarizing a variety of informational, financial, and statistical data and materials.
• Skilled in applying logical thinking to solve problems or accomplish tasks.
• Ability to understand, interpret and communicate policies, procedures, and protocols.

Other Requirements Workplace and Eligibility Conditions

• Standard office conditions.
• Repetitive use of a keyboard at a workstation.
• The incumbent will divide their time between the two departments, typically spending approximately half of the workweek working for each.
• Workload demands may occasionally require increased time devoted to one department to provide additional support or address operational needs.

Benefits Eligible Yes Benefits at UTA