Secretary I, DVC Strategy & Business Operations

Job Posting Title:

Secretary I, DVC Strategy & Business Operations

Req ID:

10090837

Job Description:

About the Role & Team

Are you a friendly and reliable collaborator, whether working with your peers or executives on the team? If so, then the Secretary position in Disney Vacation Club Strategy and Development at The Walt Disney Company might be right for you!

This position supports the Strategy & Development and Business Operations team at Disney Vacation Club. You would be a part of teams that identify opportunities for growth, training, integration, information design, planning, and development in order to meet demands for the future of DVC.

What You Will Do

• Thoughtfully run complex calendars
• Manage Travel & Entertainment expenses for your team
• Book Travel for your leader and/or team and build travel itineraries
• Proactively resolve issues and pitch in to help
• Coordinate onboarding/offboarding of team members
• Process and track payments to vendors using SAP
• Plan recognition and team events
• Order supplies and equipment along with other office management duties
• Schedule and host Zoom meetings which could include presentation sharing
• Attend meetings to take notes as well as follow-up on action items
• Protect leader’s time through strategic and proactive calendar management and vetting a variety of meeting requests
• Manage highly confidential correspondence and information with utmost discretion
• Work closely with the leaders on activities, projects, meetings, event planning and office logistics
• Coordinate office space
• Back up executive support as needed

Required Qualifications & Skills

• Proven success partnering and interacting with all levels of Cast Members/Employees including Executive Leadership
• Prior work experience in a support or administrative role
• Strong proficiency with standard office tools such as Microsoft Outlook, Word, PowerPoint, Excel
• Generally tech savvy and willing to learn new skills
• Professional and highly discreet while maintaining absolute confidentiality
• Effective communication skills, including diplomatic and professional handling of telephone and email communications
• Ability to be pro-active, resourceful, flexible, and responsible
• Ability to take initiative and anticipate needs
• Extremely well organized and attentive to detail

Preferred Skills

• Experience working with Zoom, Coupa, and SAP

Education

High school degree or equivalent experience

Job Posting Segment:

Disney Vacation Club

Job Posting Primary Business:

Sales & Sales Ops

Primary Job Posting Category:

Executive Support

Employment Type:

Full time

Primary City, State, Region, Postal Code:

Celebration, FL, USA

Alternate City, State, Region, Postal Code:

Date Posted:

2024-05-30