Events Services Specialist (Office of Arts and Culture)

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A competitive salary, five-year vested pension plan, great benefits package that includes health, vision and dental insurance, pet insurance, tuition reimbursement, qualifying childcare assistance, paid time off and more.

Join our diverse workforce and help us in providing excellent service to the residents of Dallas while building a rewarding career.

Job Summary

Functions as a direct liaison with all user groups of City facilities to ensure compliance with the rules and regulations ofthe facilities. Work is performed under Supervision.

Job Description
 

Overview

The Events Services Specialist I supports, assists, communicates, and serves as a liaison with all user groups of City facilities to ensure compliance with the policies, procedures, rules, and regulations of the facilities and its uses.

Essential Functions

1 Coordinates event activities with organizers and promoters to ensure all contractual terms are in compliance with established policies and procedures; assists with events, productions, educational conferences, training meetings, and any other special events throughout the City's departments and facilities.

2 Conducts tours showing the variety of usage, operations, and functions of the facilities to the prospective clients; manages event spaces, performs scheduling, and oversees set up and tear down for various events.

3 Provides information to concession operators regarding upcoming events and possible impact on concession operations; assists with general management and coordination ensuring clients have necessary help and meeting or event facilitators.

4 Assists with planning, organizing and implementing festival and special events according to procedures; oversees set up, equipment use, troubleshooting logistics, and general custodial activities related.

5 Plans, monitors, and maintains parking, security and public information to meet the safety needs of clients and patrons; monitors all event activities, plans, and requests to minimize scheduling and operational conflicts and oversees event to ensure all safety requirements are met.

6 Briefs staff and clients to keep abreast of details pertaining to upcoming events; develops, updates, and maintains computer databases and reporting systems to expedite logistical services and track event requirements.

7 Negotiates terms with various parties involved with events such as concessionaires, parking services, piano companies, musicians, florists, designers, lighting companies and clients to finalize pricing for conducting events; processes payments and assists with any issues or malfunctions in equipment use.

8 Executes event contracts from drafting to final execution when the contract is accepted by other party.

9 Performs any and all other work as needed or assigned.

Knowledge and Skills

1 Knowledge of general business practices and laws.

2 Knowledge of planning and managing events.

3 Knowledge of a wide range of equipment used for various different special events and meetings.

4 Knowledge of traffic and parking procedures associated with large events.

5 Knowledge of building and facility management.

6 Ability to organize and facilitate multi-faceted logistics for events throughout the City.

7 Ability to coordinate the work of others.

8 Communicating effectively both verbally and in writing.

9 Establishing and maintaining effective working relationships.

Experience

2 years of experience in event planning and event management preferably in a municipal or government setting.

Licenses and Certifications

None

Education

High School Diploma, GED

Salary Range

 

$23.44 - $27.23

 

The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.

City of Dallas is an Equal Opportunity Employer and values diversity at all levels of its workforce.