Administrative Assistant II

Posting Number S06827P Position Title Administrative Assistant II Department Architecture Location Arlington Position Status Full-time Work Schedule Salary Salary is commensurate based on qualifications and relevant experience. Pay Basis Bi-weekly Job Summary Essential Duties and Responsibilities

• Oversees the daily office operations of a business or academic unit.
• Serves as a liaison and acts on behalf of administrator in dealings with internal and external clients.
• Serves as the point of contact for office.
• Performs a variety of administrative duties for the department.
• Answers questions and resolves problems regarding the business unit.
• Ensures compliance with internal and external policies and procedures.
• Reviews and approves financial transactions including purchase orders, vouchers, deposits, transfer of funds and pro card transactions.
• May perform monthly reconcilement of pro cards.
• Coordinates travel arrangements and prepares expense vouchers and expense reimbursements.
• May track and maintain departmental financial accounts (i.e., cost centers, grants, etc.).
• Processes and maintains various personnel records (e.g., appointments, change of status, leave requests, terminations, etc.).
• May act as departmental timekeeper.
• Composes correspondence on behalf of supervisor or under own signature.
• Assist with meeting logistics including room scheduling, ordering of food, arranging for accommodations such as chairs, tables, marker boards, AV equipment, etc.
• May direct the work of other clerical staff by assigning duties.
• Performs other duties assigned.

Minimum Qualifications

• High school diploma or equivalent.
• Four (4) years of experience providing secretarial or administrative support in increasingly demanding positions.

Preferred Qualifications

• Bachelors’ degree in Communication, General Studies, or Business.
• Experience with department budgets.
• Experience processing basic financial transactions.
• Experience with PeopleSoft.
• Experience with University of Texas at Arlington policies and procedures.

Knowledge, Skills and Abilities

• Ability to utilize Microsoft Office Suite.
• Knowledge of standard office practices and procedures.
• Ability to maintain accurate records.
• Skilled in written and oral communication skills.
• Ability to independently resolving routine and complex problems and make decisions.
• Ability to draft, read and comprehend a variety of correspondence.
• Ability to manage time effectively and prioritize work.
• Skilled in preparing clear and concise reports, correspondence, and other written materials.
• Skilled in conflict resolution, using tact, discretion, initiative, and independent judgment within established guidelines.
• Skilled in researching, compiling, and summarizing a variety of informational, financial, and statistical data and materials.
• Skilled in applying logical thinking to solve problems or accomplish tasks.
• Understanding, interpreting, and communicating complicated policies, procedures, and protocols.

Other Requirements Workplace and Eligibility Conditions

• Standard office conditions.
• Repetitive use of a keyboard at a workstation.

Benefits Eligible Yes Benefits at UTA CBC Requirement