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Facilities Manager - American School of Wrocław
International Schools PartnershipPolandfull_timeVerifiedPosted 15 May 2025
About the role
Facilities Manager - American School of Wrocław Purpose of RoleWe are seeking an experienced Facilities Manager to oversee the day-to-day operations, safety, maintenance, and functionality of our school’s physical environment. The successful candidate will be responsible for ensuring that all school buildings, grounds, and facilities are safe, well-maintained, and fully operational to support a high-quality learning environment. The position will have a solid reporting line into the Head of School and a dotted reporting line to the Country Facilities Manager. Key Responsibilities Maintenance & Repairs:
- Oversee and coordinate all maintenance and repair work across the school premises.
- Ensure timely servicing of equipment, lighting, heating, ventilation, and plumbing systems.
- Conduct routine inspections to identify areas needing attention.
- Ensure the school complies with all health, safety, and environmental regulations as per Polish regulations and ISP group policies.
- Maintain up-to-date risk assessments and fire safety protocols.
- Act as the primary point of contact for emergency procedures and drills.
- Manage the cleaning, waste disposal, and security of the school premises.
- Supervise and coordinate with external contractors and service providers.
- Monitor and maintain inventory of maintenance supplies and equipment.
- Work with leadership to prepare and manage the facilities budget.
- Plan and oversee minor construction or refurbishment projects.
- Provide regular reports on the condition of the buildings and grounds.
- Lead and manage a team of caretakers, cleaners, or maintenance staff.
- Allocate tasks and monitor the performance of the facilities team.
- Ensure adequate staffing and training for facilities-related roles.
- Proven experience in facilities or property management, preferably in an educational setting.
- Strong knowledge of building systems (electrical, mechanical, plumbing, HVAC).
- Familiarity with health and safety legislation and compliance.
- Excellent organizational and problem-solving skills.
- Ability to lead a team and coordinate with multiple stakeholders.
- Proficient in using MS Office and basic facility management systems.
- Flexibility to respond to urgent issues outside of normal working hours if required.
- Fluency in English and Polish.
- Certification in Facility Management, Health & Safety, or a related field, highly desirable.
- Experience working in a school or educational institution, highly desirable.
- First Aid and Fire Warden training, desirable.
- Project Management experience, desirable.
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