Accounts Payable Specialist

The Cystic Fibrosis Foundation is a leading healthcare nonprofit organization like no other. For decades, we have been taking major steps and pioneering new ways to advance the mission to find a cure for cystic fibrosis and to provide all people with CF the opportunity to lead long, fulfilling lives by funding research and drug development, partnering with the CF community, and advancing high-quality, specialized care.

We are the global leader in the search for a cure for cystic fibrosis and nearly every CF drug and therapy available today was made possible because of CF Foundation support. We did this not only for the close to 40,000 people living in the U.S. with CF – and the estimated 105,000 people worldwide – but for the people with CF and families who have worked tirelessly to support the mission.

These achievements have required dedication and unwavering commitment from a talented team of CF Foundation employees. We promote an environment that attracts -- and retains -- a diverse group of talented people who are passionate about eradicating this disease . Join us and you will join an amazing team, devoted to our community, and our mission.

Position Description

The Cystic Fibrosis Foundation (CF Foundation) and its employees embrace their commitment to its core values.  These core values are the pillars on which the CF Foundation stand and will continue to sustain us as we move forward.

• Keep sight of what really matters:  Our decisions are based on what is best for people with cystic fibrosis and their families.

• Aspire for excellence in all we do:  We take pride in our work. We are committed to continuous learning and improvement.

• Stronger together:  We collaborate and work together so that we can learn more and achieve more.

• Innovate with courage:  We embrace challenges. We reach beyond boundaries in pursuit of our vision.

• Care about our people:  We deeply care about each other and all who support our shared mission. We listen with respect. We support one another.

We are a nonprofit, donor-supported organization that has raised and invested billions of dollars to help develop cystic fibrosis therapies that have changed the lives of people with this disease.  Nearly every CF medicine available today was made possible because of Foundation support.

POSITION SUMMARY:

The Accounts Payable (AP) Specialist plays a key role in ensuring efficient and accurate accounts payable operations, with a strong focus on supplier maintenance, credit card management, and compliance with IRS regulations. This position is responsible for vetting supplier data, managing supplier bank setups, ensuring 1099 compliance and electronic filings, and overseeing the corporate credit card program. The AP Specialist must apply best practices in supplier management while adhering to CFF policies and providing guidance to both internal stakeholders and suppliers. All responsibilities should be executed with professionalism, accuracy, and a commitment to excellent customer service. This is a hybrid role based in Bethesda, MD, and requires 2-3 days per week in the Bethesda office.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Monitor the supplier request email inbox, ensuring timely updates and maintenance of supplier records in the financial system.

• Review and verify W-9 forms, W-8 forms, banking set up forms, confirm Tax ID numbers on the IRS website, and validate EFT details in the financial system.

• Perform international wire verification through callbacks to foreign suppliers.

• Ensure supplier bank setups comply with internal controls and industry best practices.

• Process daily supplier setups, updates, and external committee member (ECM) records within the financial ERP system.

• Maintain transaction timelines aligned with department service level agreements (SLAs).

• Work closely with headquarters (HQ) business agents, field operations specialists, and suppliers to resolve discrepancies or obtain missing information.

• Review the supplier reports and assist with the review and scrub of the supplier database on a regular cadence to ensure compliance and for fraud mitigation.

• Manage the corporate credit card program, ensuring compliance with company policies and procedures.

• Address credit card requests, inquiries, and issues in a timely and professional manner.

• Utilize credit card management portals to process new card requests, limit adjustments, cancellations, and replacements.

• Assist with monthly reconciliations and resolve discr