Assistant Vice President, Government & External Affairs

Type of Appointment: Full Time, At-Will

Job Classification: Administrator II

Anticipated Hiring Range: $14,166 - $15,000 per month

Work Schedule: Monday - Friday, 8:00am - 5:00 pm


THE DEPARTMENT:

The Division of University Advancement is one of five central divisions of the university whose primary purpose is to enhance the private support and knowledge of the university. This is accomplished by initiating programs, events and activities that stimulate the involvement and interest of alumni, friends, parents, corporations and foundations to develop relationships that will foster and stimulate giving to the university. The office the Vice President of University Advancement oversees the offices of development, alumni and external relations, advancement services and annual giving. The division manages and operates the Cal Poly Pomona Philanthropic Foundations which serves as the official entity to receive and manage all contributions to the University. Under the telework policy it is understood that your physical presence may be required on individual scheduled remote days based on the needs of the campus, division, department, or request of your HEERA Manager.

DUTIES AND RESPONSIBILITIES:

Cultivation of Governmental Officials/Agency Relationships

• The position of Director of Government and Community Relations reports directly to this position.
• The AVP of Government and Community Relations manages the daily responsibilities of the Director, provides direction for cultivation of government officials and agency relationships, outreach programs, and communications.
• In the absence of the Director, the AVP will provide back-up on community relations activities to direct and coordinate the liaison between various stakeholders and CPP, including serving as the representative of CPP at regional transportation public forums and meetings.
• Manages all campus activities and relationships with federal, state, and local elected officials and their offices.
• Manages visits to campus for elected officials and their staff from the university’s service area, as well as those who visit from other areas.
• Develop tour site visits, prepare briefing materials, assist in hosting tours, and prepare follow-up materials.
• Manages legislative and agency visits by university personnel to Sacramento and Washington, D.C., including setting up meetings with legislators and staff, developing issue papers and briefing materials, determining strategy for funding requests, managing visits, and preparing follow-up materials.
• Works closely with the college deans and Office of Research, Innovation and Economic Development to manage the university’s relationships with a variety of government agencies.
• Prepare reports, correspondence, and briefing materials on behalf of the president’s office relating to local, state, federal, and CSU issues.
• Host governmental officials and their staff members at university events such as award ceremonies, fund-raising dinners, and town hall meetings.
• Coordinate campus-based events involving government officials (elected or appointed) to ensure appropriate protocol is followed.
• Develops relationships with regional economic development agencies and staff to promote the university’s effective participation with these agencies in job creation, occupational training, and business development.

External Relations

• Represent the university at events and community-based meetings involving elected officials and their staff. This includes chambers of commerce, various government relations committees, and regional associations of various governmental entities. Communicate on behalf of the university and university president to the Chancellor’s Office, Sacramento, Washington, D.C., offices and other external agencies information pertaining to campus outreach efforts, including but not limited to: achievements, funding needs and partnerships.
• Serve as campus liaison for CSU system-wide advocacy efforts with alumni, faculty, staff, and students. Facilitate CSU information requests and coordinate campus visits by CSU staff, including but not limited to, Board of Trustees, and other CSU officials.
• Participate in system-wide events that affect the campus, including Advocacy and State Relations (ASR) and the Office of Federal Relations mandated events and training sessions. Develop reports, materials and speaking points for the university president based on campus advocacy efforts, including federal lobbying disclosure reports. Identify, create, and implement new advocacy programs.
• Represent the university and/or the President’s office at appropriate community forums and public relations events.