Accounts Payable Coordinator

Job DetailsLevel: ExperiencedJob Location: 0SM58 Greengate Fresh LLLP - Yuma, AZ 85365Position Type: Full TimeEducation Level: 2 Year DegreeTravel Percentage: NoneJob Shift: DayJob Category: ManufacturingSUMMARY OF POSITION:                                                                                                   

The Accounts Payable Coordinator is a detail-oriented individual with a minimum of three years Accounts Payable experience responsible for managing the timely processing of a variety of high volume  transactions, including repair management contractors, inventory, employee expense reimbursements, trade vendors, and customer refunds.   In addition, this role oversees adherence to internal controls by:  ensuring payments are properly approved and documented; issues are proactively researched and resolved; and payments are generated on a timely basis.  The incumbent must have knowledge of general accounting principles and be proficient at accounting software and MS Office (especially Excel). The incumbent should display a positive and proactive attitude, strong organizational skills, and the ability to prioritize and multitask. She/he should be a strong communicator, both written and oral, as the position requires frequent dealings with colleagues in other parts of the organization and vendors. This position reports to the Controller.

 

KEY DUTIES & RESPONSIBILITIES:


Process various Accounts Payable transactions, including vendor invoices, vouchers, expense reports, customer refunds, garnishments and check requests.
Accurately and efficiently processes and reconciles all Accounts Payable related transactions including recurring invoices and payments.
Reconcile and/or assist in the reconciliation of Intercompany Accounts Payable/Accounts Receivable transactions and balances.  Process Intercompany related payments and/or transfers.
Prioritize workload to consistently meet vendor terms and discounts as well as business deadlines.
Follows procedures to ensure that all vendor invoices, check requests, and other requests for payment have the appropriate approvals (including authorization of acceptance of goods or services) and General Ledger coding.
Ability to follow up on and resolve vendor invoice issues and communicate status of issues to management as needed for timely resolution.
Consistently meets deadlines and proactively solves problems.
Reconcile vendor statements, research and correct discrepancies as necessary to ensure accurate and timely payments and maintain good vendor relationships.
Team with others in the department to conclude payment/settlement process (i.e., Grower Settlements) and assist with Job related activity as needed.
Prepare batch check runs and ACH/electronic payment transactions including the matching of vendor invoices to checks, obtaining signature for checks and check mailing/distribution.  Payments must be accurate and timely.  Follow-up on outstanding checks not presented for payment by vendors.
Maintain Vendor 1099 information and request W-9 documentation as needed.
Maintain Vendor files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices including maintenance of insurance certificates on vendors considered to be contractors.
Maintain accurate electronic files and evidence to support the account reconciliations and journal entries.
Assist with external and internal audits as required.
Perform tasks and assignments to be determined by management.


The above statements are intended to describe the general nature and level of work being performed by employees in this position.  This is not intended to be an exhaustive list of all responsibilities.
QualificationsEXPERIENCE REQUIRED:


At least 3+  years of proven and successful experience in an accounting/accounts payable or bookkeeping work environment
Intermediate proficiency in Excel (pivot tables)
Strong research, analytical and multi-tasking skills
Strong working knowledge of applicable accounts payable/procurement/general ledger financial systems and procedures, experience with Navision a plus
Proficiency with 10-key and data entry keyboarding.
Possess strong organizational, communications and time management skills
Ability to interact with employees and vendors in a professional manner
Ability to be an effective team member and display initiative
Strong work ethic and attention to detail is required
Ability to handle confidential information in a discreet, professional manner
Reliable and professional attitude
Experience in the agriculture industry is a plus.
Knowledge of generally accepted accounting practices.
Detail oriented with excellent analytical and problem solving skills.
Proficient in the use of Microsoft Office Suite  


ESSENTIAL ABILITIES:


Excellent verbal and communication skills
Sense of urgency and self-motivation; ability to work independe