OPS Administrative Assistant I - 77907262

Requisition No: 857791 

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: OPS Administrative Assistant I - 77907262

 Pay Plan: Temp

Position Number: 77907262 

Salary:  $19-20 per hour, depending on experience 

Posting Closing Date: 08/10/2025 

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Florida Fish and Wildlife Conservation Commission (FWC)

Fish & Wildlife Research Institute (FWRI)

Administrative Assistant I – OPS Position

$19-20 per hour, depending on experience

350 Carroll St

Eastpoint, FL

 

 Fish & Wildlife Research Institute/Marine Fisheries Research/Fisheries Independent Monitoring

Administrative Assistant I – OPS 77907262

Eastpoint, Florida - $19-20 per hour, depending on experience

 

Our organization:

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself.  The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.

 

Minimum Qualifications:
2 years of professional direct experience in an administrative support position; or an associate degree from an accredited college or university and one year of administrative experience; or a bachelor's degree from an accredited college or university can substitute for the required experience.

Preferred Qualifications: 

Applicants having skill in the use of personal computers and MS Office Suite are highly desired. Duties require strong attention to detail, and the ability to follow-up and meet deadlines. Applicants having administrative or clerical experience with the State of Florida's procurement procedures, working knowledge of P-Card system and policies, are encouraged to apply and may be given preference.

 

Requirements:
Employment in this position is contingent upon a satisfactory Level 1 background check at no cost to the candidate.  

 
Position Overview and Responsibilities:

This is an administrative position providing high-level administrative support by performing general administrative and clerical functions, assisting staff, and handling information requests for the Fisheries-Independent Monitoring (FIM) program at the Apalachicola Fish and Wildlife Research Institute (FWRI) Field Lab. The incumbent will provide administrative support to the Apalachicola Fisheries-Independent Monitoring program and subsection as needed, coordinate administrative work and ensure the efficient operation and flow of administrative functions. The incumbent will be expected to assist with budget tracking, process purchasing card transactions and perform monthly invoice reconciliation, track purchasing activity and develop monthly reports on the budget status for administrator's review. The incumbent will process and track purchasing requisitions, Direct Orders, and payments; track and process fuel logs; maintain files and reference materials for rapid access; and act as a liaison with other FWC, FWRI, and FIM field offices.

The incumbent will also handle incoming telephone calls and route or take messages as appropriate; ensure the timely submission of time records and performance reviews and review documents for accuracy;  prepare travel requests and reimbursements for staff; monitor travel expenses and assist as backup travel coordinator as needed;  maintain and purge section files according to retention schedules;  formulate & recommend policies & procedures to increase efficiency and promote effective communication within the Fisheries-Independent Monitoring program and the Institute; be familia