Administrative Support Professional I, Neuroscience

Administrative Support Professional I, Neuroscience Posting Number req25898 Department Neuroscience Department Website Link https://neurosci.arizona.edu/ Location Tucson Campus Address Tucson, AZ USA Position Highlights The Department of Neuroscience seeks an Administrative Support Professional I to join its administrative team. This position provides day-to-day administrative and operational support for departmental activities, with responsibilities that include support of faculty affairs, calendaring, meeting and event coordination, communications support, document preparation, travel coordination, and assistance with other faculty-facing processes. The successful candidate will be highly organized, detail oriented, and able to manage multiple priorities in a collaborative academic environment.

This position also supports department communications and faculty success initiatives by assisting, maintaining and updating department website content, and providing administrative support for faculty development activities and faculty awards processes. Strong written communication skills, sound judgment, initiative, and the ability to work effectively with faculty, staff, students, and external partners are essential.

The Department of Neuroscience at the University of Arizona is dedicated to advancing education and research on the structure, function, and disorders of the nervous system across a wide range of disciplines. It fosters an interdisciplinary environment that integrates fields such as biology, psychology, engineering, and computational science, while promoting collaboration across campus. Faculty play active leadership roles in research and contribute to both graduate and undergraduate neuroscience programs.

This position may be eligible for a hybrid work assignment in conversation with the supervisor. Visa sponsorship is not available for this position.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities

• Execute daily operational and administrative tasks in support of the Department Head and departmental objectives, including calendaring, scheduling and event coordination.  
• Schedule and coordinate meetings, events, and logistics, including room reservations, preparation of materials, agendas, and follow-up communications.  
• Provide routine administrative support for department leadership, faculty, and administrative operations.  
• Facilitate effective communication within the department and with university colleagues, students, and external partners by responding to or routing inquiries and providing routine information.  
• Prepare, format, proofread, and distribute correspondence, reports, presentations, newsletters, and other departmental documents, ensuring accuracy and compliance with university standards.  
• Assist in assembling and distributing the department’s quarterly newsletter, including gathering content, drafting or formatting announcements, coordinating deadlines, and ensuring polished final materials.  
• Maintain and update department website content to keep information current, accurate, and aligned with departmental priorities. Maintains and manages departmental listservs.  
• Assist with reimbursements, travel documentation, and invoice processing in accordance with university policies and procedures.  
• Coordinate business travel arrangements and related administrative processes for faculty, staff, students, and invited guests, as needed.  
• Assist with logistics and administrative support for departmental seminars, and special events.  
• Supports the faculty annual review process as well as the promotion & tenure cycle and dossier review and submission.
• Serves as the UA Faculty Portfolio system lead. Coordinates with College Faculty Affairs team. 
• Provide administrative support for faculty awards and recognition processes, including tracking deadlines, compiling materials, formatting nomination documents, and coordinating submissions.  
• Contribute to team goals and provide general office support to help ensure successful completion of departmental projects and responsibilities. 
• Facilitates on-boarding/orientat