Office Admin Associate

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr-accessibleapplication@osu.edu. If you have questions while submitting an application, please review these frequently asked questions.

Current Employees and Students:

If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.

Welcome to The Ohio State University's career site.  We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:

• Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.

• Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application. 

Job Title:

Office Admin Associate

Department:

Medicine | IM Immunology and Rheumatology

Job DescriptionFunctions as the Assistant to Division Director providing administrative support in the Division of Immunology and Rheumatology in the Department of Internal Medicine; manages and coordinates day to day administrative activities for the Division Director and has authority to act on behalf of the Division Director or Division Administrator and make routine decisions related to office management in their absence; disseminates and conveys directives and information from divisional office; provides a wide range of comprehensive administrative support to the Division Director including assistance with special projects on behalf of the Division Director in their capacity of Vice Chair for Ambulatory Care and as the head of the department wide mentoring program; researches, gathers, and summarizes information and data to aid division director and administrator in decision-making and strategic planning; coordinates and oversees scheduling of administrative appointments for division director and assigned divisional faculty; plans and coordinates scheduling, set up and logistics of meetings, conferences and special events; independently composes and responds to routine correspondence; organizes and prepares agendas; initiates and coordinates travel and lodging arrangements; working with program director and external management company, plans, organizes and coordinates all aspects of the annual CME conference; assists with preparing scientific manuscripts and research proposals; provides coverage for other administrative staff as necessary; assists with faculty recruitment activities.Minimum Education RequiredPer Classified Civil Svc Specs or equivalent combination of education and experience.Required QualificationsPer CCS Specifications; six months experience (600 hours course work) in customer service and communications, including researching, analyzing and interpreting information; three months experience (300 hours course work) in budgeting; six months experience (600 hours training) in operation of spreadsheet, publication, and/or presentation software and related computer equipment; three months experience (300 hrs course work) in supervision management. Requires successful completion of a background check. Selected candidate may be asked to successfully complete a pre-employment physical including a drug screen.

Additional Information:

Location:

Davis Medical Research Center (0382)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.