Preboarding Specialist

INTEGRIS Health Corporate Office, Oklahoma’s largest not-for-profit health system has a great opportunity for a Preboarding Specialist in Oklahoma City, OK. In this position, you’ll be a part of our Talent Acquisition team providing exceptional work supporting the INTEGRIS Health caregivers and the community at large. If our mission of partnering with people to live healthier lives speaks to you, apply today and learn more about our recently enhanced benefits package for all eligible caregivers such as, front loaded PTO, 100% INTEGRIS Health paid short term disability, increased retirement match, and paid family leave. We invite you to join us as we strive to be The Most Trusted Partner for Health. ​​

The Preboarding Specialist is responsible for the coordination of all screening, regulatory compliance activities and records for new hires, transfers and miscellaneous non-employees. Responsible for assisting and tracking applicants to ensure they progress through our screening process in an efficient manner and ensure a positive preboarding experience. Provides support to the Recruiting Team and Shared Service Center in a variety of activities in the operation of all HR programs. INTEGRIS Health is an Equal Opportunity/Affirmative Action Employer.

       The Preboarding Specialist responsibilities include, but are not limited to, the following:

• Handles escalated preboarding issues from the HR Service Center.
• Coordinates with new hires, transfers and non-employees to complete all required screening activities and paperwork to ensure compliance with INTEGRIS Health policy, state, federal and regulatory agencies.
• Consults and coordinates with Recruiters to ensure applicants are smoothly transitioned into pre-employment screening activities and new hire paperwork is completed accurately and timely. Any problems / concerns are addressed and resolved in a timely manner.
• Obtains, verifies and scans employment / personnel records to ensure regulatory compliance and the ability to validate records during audits, inspections or surveys. May be called upon to produce records and documents, as needed.
• Coordinates and schedules new hires / transfers into appropriate orientation and initial training programs.
• Provides consultation and support to new hires during their acclimation and transition to ensure a positive preboarding experience.
• Participates in tracking and monitoring preboarding activities and works with Recruiters and department leaders to resolve and improve any transition issues.
• Provides support, information and guidance to job applicants, new hires / transfers, students, interns, dependent health providers and the public, as needed.
• Assists the Recruiting team by participating in events, job fairs, open interview days, scheduling interviews, answering questions and assisting applicants, as needed.
• Reports to the assigned Talent Acquisition Leader.
• This position may have additional or varied physical demand and/or respiratory fit test requirements.
• Please consult the Physical Demands Project SharePoint site or contact Risk Management/Employee Health for additional information.
• Often working under tight timelines to meet payroll deadlines for paperwork processing.
• All applicants will receive consideration regardless of membership in any protected status as defined by applicable state or federal law, including protected veteran or disability status. 

•  Associates degree in Business, Human Resources, or related field; OR 2 years human resources, recruiting, or clerical experience.
• Proficient in Microsoft Office.
• Must be able to communicate effectively in English (Verbal/Written)
• The position may require travel to various INTEGRIS Health locations around the state.