Administrative Assistant (Onsite - Sterling, VA)

Date Posted:

2024-05-23

Country:

United States of America

Location:

HVA34: Sterling, VA 22640 Davis Dr , Sterling, VA, 20164-7104 USA

Position Role Type:

Onsite

We are seeking an administrative assistant to join our team in Sterling, VA. This is an onsite position supporting the Quality Assurance (QA) Operations organization. As an Administrative Assistant, you will need to demonstrate the ability to think critically and proactively solve problems in a fast-paced environment.

 

The successful candidate will possess excellent communication skills, a collaborative spirit, and a learning mindset.  

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What You Will Do​

• Provide administrative support to the QA organization. Typical support tasks include scheduling meetings/conference rooms, catering, travel arrangement, expense report preparation, tool support, and other onsite support assistance as needed

• Attend meetings to take meeting minutes and record action items

• Assist in coordinating internal and customer meetings, including all meeting logistics, food orders, and set up/take down

• Interact with other administrative assistants and support staff collaboratively to share knowledge and execute activities in support of the business

• May prepare materials for departmental meetings or reviews, including reports, documents, presentations, etc

• Act as focal point for site tool calibration logistics, including inventory, tracking, creating purchase requests, and interfacing with vendors

• Order and maintain office supplies for the department

• Responsible for archiving of documents

• Provide support for internal peer review process.

• Act as administrator for department websites and repositories

• Perform other duties as requested by leadership, including special projects as assigned

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Basic Qualifications:​

• Typically requires HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 2 years of relevant experience

• Previous experience in administrative or other customer support roles

• U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract ​

Preferred Qualifications:​

• Proficient with MS Office, O365, Outlook, and Teams 

• Enjoy working as part of a team, ability to work well with others

• Excellent written and verbal communication skills

• Strong time management and prioritization skills

• Critical thinking and proactive problem-solving skills

Collins Aerospace, an RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio, and expertise to solve customers’ toughest challenges and to meet the demands of a rapidly evolving global market.

Do you want to be a part of something bigger? A team whose impact stretches across the world, and even beyond? At Collins Aerospace, our Mission Systems team helps civilian, military and government customers complete their most complex missions — whatever and wherever they may be. Our customers depend on us for intelligent and secure communications, missionized systems for specialized aircraft and spacecraft and collaborative space solutions. By joining our team, you’ll have your own critical part to play in ensuring our customer succeeds today while anticipating their needs for tomorrow. Are you up for the challenge? Join our mission today.

Collins Aerospace Diversity & Inclusion Statement:

Diversity drives innovation; inclusion drives success. We believe a multitude of approaches and ideas enable us to deliver the best results for our workforce, workplace, and customers. We are committed to fostering a culture where all employees can share their passions and ideas so we can tackle the toughest challenges in our industry and pave new paths to limitless possibility.

WE ARE REDEFINING AEROSPACE.

*Please consider the following role type definitions as you apply for this role.

Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products.

Hybrid: Employees who are working in Hybrid roles will work regularly both onsite and offsite.  Ratio of time working onsite will be determined in partnership with your leader.

Remote: Employees who are working in Remote roles will work primarily offsite (from home).  An employee may be expected to travel to the site location as needed. 

Regardless of your role ty