Management Assistant

POSITION DUTIES AND QUALIFICATIONS 

SUMMARY OF DUTIES:

Supervises and implements administrative and management functions and activities. Prepares and monitors the division budget, making corrections, adjustments and changes as necessary. Assists department personnel in providing desired and cost effective services and facilities to the public.

DUTIES AND RESPONSIBILITIES:*

Position Specific Summary

The Management Assistant at the City of Tucson’s Water Department oversees and manages administrative functions for Tucson Water’s Customer Service Field Services Team enabling the management team to function effectively. This role involves preparing and monitoring the division budget, making necessary corrections and adjustments, and providing support to department staff.

Work is performed under the supervision of the Water Administrator. This position exercises supervision over division personnel.

Duties and Responsibilities

• Supports the Customer Service Division through performing a variety of administrative functions.

• Maintains effective communication channels between teams to ensure alignment and cooperation.

• Ensures adherence to records retention schedules, including archiving, scanning, and disposing of files. Ensure compliance with relevant laws, certifications, codes, ordinances, and legislation, and inform staff of any compliance issues.

• Assists in the preparation, revision and retaining of employee relations documents in collaboration with Human Resources. Communicates important reminders and deadlines regarding employee relations, support, and recruitment to department leadership.

• Plans, prioritizes, assigns, supervises and reviews the work of administrative support staff in the area of assignment.

• Reviews and approves timecards, leave requests and personnel actions for administrative support staff. Implements and communicates performance expectations, goals, and metrics to administrative personnel.

• Reviews, verifies and processes documents related to department activities including budgets, contracts, purchasing, and other specialized documents divisional financial needs.

• Performs all other duties and tasks as assigned.

Working Conditions

Mostly office environment.

* All duties, responsibilities listed are subject to change.

MINIMUM REQUIRED QUALIFICATIONS:

Education:

Bachelor's degree

Work Experience:

Two (2) years of directly related experience

License:

Any combination of relevant education and experience may be substituted on a year-for-year basis.

ADDITIONAL MINIMUM REQUIRED QUALIFICATIONS:

Education:

Bachelor's degree

Work Experience:

-Two (2) years of directly related experience

License/Certifications:

Languages:

PREFERRED QUALIFICATIONS:

ADDITIONAL POSITION INFORMATION:

Position Title:

Management Assistant

To view the full job profile including classification specifications and physical demands click here.

Department Name: 

Water Utility

Department Link: 

https://www.tucsonaz.gov/Departments/Water

Recruiter Name:

Munerra Acosta

Recruiter Email:

tw_hr@tucsonaz.gov

FTE%:

100

FLSA:

Exempt

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