Director, Faculty Recruitment and Operations

Department Overview

The OHSU School of Medicine (SoM) is a vibrant community of educators, students, scientists, clinicians and others working side-by-side to heal, teach, discover and serve. This position is part of the SoM Office of the Dean, which oversees a diverse group of departments, divisions, centers and institutes focusing on OHSU's core missions of education, research and scholarship, clinical practice and community service.

 

The Director, Faculty Recruitment & Operations is responsible for providing oversight and leadership to multiple managers who oversee teams supporting the School of Medicine and OHSU Practice Plan, partnering with managers and leaders within assigned departments, which collectively include leadership of work across 30+ departments, centers and institutes and approximately 6,000 FTE. This role serves as a key resource and leader on all operational matters associated with faculty recruitment (in close coordination with OHSU Talent Acquisition team), onboarding and retention, working closely with other OHSU departments such as Central HR, HR Business Partners (HRBPs), the Provost’s Office, and the Dean’s Office. This position also partners with SoM and OPP leadership on the oversight and management of usage of locums tenens. This position partners with leaders from outside organizations in support of strategy around recruitment, onboarding, retention, and offboarding of OHSU employees working outside of OHSU.

Key responsibilities include setting direction, strategy and leadership of managers and teams who support faculty recruitment, faculty and staff onboarding, retention and offboarding across the School of Medicine and OHSU Practice Plan. The director is responsible for creating new, efficient, and consistent policies and procedures around faculty recruitment, faculty and staff onboarding, retention and offboarding. The director will develop service level agreements with departments, centers and Institutes and will continuously evaluate performance and process to design new workflows that produce benefits across the School of Medicine. The director collaborates with the OHSU HR team on staffing and recruitment-related matters, ensuring compliance with organizational policies.

This position requires a proactive approach to strategy and development of resources, maintaining effective communication between various departments and leaders. Ensures that all operational activities also align with the strategic goals, policies and procedures of the organization and external partners (CMH, HMC, etc.). Must collaborate with other leaders (HRBPs, Department Administrators, VP, OPP, VP, Ambulatory, etc.) to navigate complex challenges to optimize efficiencies across the School of Medicine and OHSU Practice Plan. Responsible for developing strategy and processes to optimize the very complex task of recruiting and retaining faculty across numerous specialties and subspecialties in an extremely competitive environment.

Function/Duties of Position

Recruitment, Onboarding, and Retention Management

• Development of strategy, consistency and workflow around all faculty recrutiment, hiring, faculty and staff onboarding, retention and off boarding processes through the OHSU system. 
• Provide guidance and development of creation and updates of current, new and existing positions (including Position descriptions, etc.)
• Oversee teams responsible for screening applicants for faculty roles, assisting in setting up interviews with hiring team, gathering feedback from interviews, and conduct reference checks.
• Oversight and development of onboarding and orientation process. Works on strategy with Central HR to ensure that all steps are moving in timely matter.
• Partner with departmental hiring managers, clinic leadership, and outside entities to ensure that information is shared accurately and timely.

Operational Management

• Direct operational managers that provide faculty recruiting, onboarding, employee support, development of faculty offer letters and other resources, including, training, organizational development projects for the department.
• Ensure operations and processes across SoM POD teams are consistent and follow standard practices as directed by SoM and OPP leadership.
• Develops and maintains professional relationships with various OHSU departments, senior leaders, as well as internal and external clients, stakeholders and vendors.
• Professionally and proactively responds to customer inquiries representing the department programs and procedures to customers.
• Have an in-depth understanding of assigned Departments and OHSU best practices and procedures which includes needs of clinical, education and research missions.
• Manage the managers workload, and structure. Make processes improvemen