Job Description Summary

Department - Conservation Lands & Resources

Job Description

Job Type: Classified

Job Classification: 5589 - Administrative Specialist III

Salary Grade: 10

Pay Range

Hiring Range: $51,563 - $61,859 Annually 

Pay Range: $51,563 - $72,176 Annually 

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

• Pay Range is the entire compensation range for the position.

The Conservation Lands & Resources Department, formed in July 2024, is seeking a detail-oriented Administrative Specialist III who can effectively manage tasks and ensure the smooth functioning of our department. This full-time, senior-level position involves performing detailed and complex paraprofessional administrative or accounting support using automated accounting systems, and accounting software. Ensuring compliance with applicable federal/state statutes and regulations and county policy is a critical aspect of this role. You will oversee internal services such as accounting, payroll, personnel, management information services, and/or purchasing, representing the work unit at various meetings, conferences, or on committees, providing specialized expertise related to your area of assignment.

In this role, you will be responsible for managing complex projects, analyzing data, developing administrative policies and procedures, and representing the department in various capacities. This position is part of a 4-person administration team that ensures overall office and organizational efficiency and will serve as a resource for resolving complex administrative issues.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Provides leadership to administrative staff while performing complex administrative services of a specialized nature to a department, division, or program within Pima County;

• Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance;

• Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations;

• Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit;

• Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures;

• Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy;

• Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing;

• Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment;

• Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes.

Minimum Qualifications:

Bachelor’s Degree from an accredited college or university with a major in public administration, business administration, management, or a closely-related field as defined by the department head at the time of recruitment AND two years of professional experience in public or business administration.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

Three years with Pima County as an Administrative Specialist or closely related professional administrative classification.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. 
 

Preferred Qualifications: (Be specific in describing your experien