Executive Assistant

Company Description

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Comcast NBCUniversal has announced its intent to create a new publicly traded company ('SpinCo') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.

As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we'll continue to create and deliver content that reflects the current and ever-changing face of the world.

Job Description

The primary function of the Business Affairs Assistant is to efficiently support Business Affairs executives in their day-to-day job responsibilities, while demonstrating an ability to work independently and meet tight deadlines.  Solid time management and multi-tasking skills are essential.  Position requires an individual who is highly organized, exhibits excellent judgment, is a self-starter and has an ability to work with a high level of detail, while interfacing with a variety of creative clients and high-level executives (internally and externally).  A high degree of confidentiality and discretion are expected in regard to all matters and documents.

Responsibilities

• Provide day to day administrative support to the EVP, Head of Business Affairs and to the broader team as needed.
• Optimize the executive’s time by providing administrative leverage in the areas of scheduling, traveling, and daily needs such as implementing phone calls and engagements.
• Schedule and manage their calendars including prioritizing and resolving conflicts and competing demands, and proactively schedule meetings with internal and external attendees, work with finance & HR teams to organize small-to-large-scale meetings.
• Coordinate travel including flight tickets, hotel bookings, and car reservations.
• Support and coordinate weekly staff meetings including minute taking.
• Complete various forms including travel expense reports and payment processing.
• Perform general clerical duties.
• Contribute to the excellent reputation of the BA office through professional, friendly, and respectful interactions internally and externally.
• Perform other duties as required and/or assigned.

Qualifications

Basic Requirements:

• Bachelor’s degree or equivalent work experience
• 1+ years of experience at a media company, law firm or adjacent industry
• Experience in organizing meetings, assisting with travel and hotel accommodations, and providing general office support.
• Proficiency in Microsoft Word, Excel, Outlook, and other applications.
• Ability to multitask while handling significant incoming requests.

Desired Characteristics:

• Ability to exercise the highest level of discretion in handling confidential and sensitive information
• Self-starter, who is organized with strong decision-making capability, ability to follow through, and emotional maturity
• Excellent verbal and written communication skills with all levels
• Superior organization skills and high attention to detail
• Highly resourceful team-player with the ability to also be extremely effective independently
• Solid prioritization skills and the ability to effectively manage the executive’s time
• Possess adaptability and flexibility
• Ability to cultivate and maintain professional and fr