Senior Project Administrator, Center for Vaccine Innovation and Access

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PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing heath challenges. 

PATH’s Center for Vaccine Innovation and Access (CVIA) brings together our expertise across every stage of the long and complex process of vaccine research, development, and delivery to make lifesaving vaccines widely available to children and communities across the world. CVIA’s current portfolio encompasses more than two dozen vaccines either in development or already in use to protect against fifteen different diseases. Our focus is on vaccines to address the leading diseases that claim children’s lives worldwide: pneumonia, diarrheal disease, and malaria; as well as other global health priorities, such as polio and meningitis. We work in partnership with national health ministries, pharmaceutical manufacturers, donors, international financing and regulatory organizations, and many others. PATH has led numerous global partnerships, including the award-winning Meningitis Vaccine Project and the Malaria Vaccine Initiative, which helped develop the first malaria vaccine candidate recommended for pilot implementation.

PATH is currently recruiting for a Senior Project Administrator (PADM) to support a portfolio of projects including an NmCV-5 clinical trial in Africa, COVID projects, and other vaccine projects. The Senior PADM will manage the administrative, contractual, and financial requirements of assigned projects which may include clinical trial projects.

Responsibilities

• Manage contractual, financial, and administrative aspects of project portfolio, including budget development, contract negotiation and monitoring, and fund allocation.
• Ensure compliance with PATH policies, requirements and standards as well as donor requirements.
• Monitor budgets, develop and implement financial tracking systems, and conduct financial analyses.
• Develop and manage project budgets including complex clinical trials. Formulate and implement financial tracking systems, conduct financial analyses, and advise the project director, teams, and donors on financial resources and projections. Perform financial control for expenditures and authorizing payments, assuring compliance with PATH and donors policies.
• Assist in preparation of financial reports and analysis for internal stakeholders.
• Review, analyze and negotiate subrecipient project budgets.
• Prepare reporting and payment schedules for subrecipient budgets.
• Negotiate appropriate financial terms with subrecipients.
• Coordinate and write reports, work plans, and scopes of work.
• Assist in the development of proposals, especially cost proposals, and coordinate technical proposal development efforts, as needed.
• Support proposals and financial reports to donors.
• Serve as back-up to project managers and other team members on programmatic issues/activities.

Required skills and experience

• Bachelor's degree, plus at least eight years of experience in an administrative management function, including financial management and budget development required; may be an equivalent combination of education and experience.
• Demonstrated financial management and budgeting skills.
• Experience with non-profit administration strongly preferred.
• Experience with financial, contractual, and administrative monitoring related to clinical trials preferred.
• Team-focused with the ability to interact with diverse colleagues and facilitate strong working relationships; adept at working closely with others over geographical distance.
• Skilled at creating structure and driving toward goals within an ambiguous environment.
• Excellent written and oral communication skills in English; diplomacy in communicating with a broad and diverse audience.
• Effective project management skills including experience with project management tools and coordination systems. Experience with MS Project and Smartsheet preferred.
• Proficiency with MS Office software.
• Excellent organizational skills and able to work independently with minimal supervision.
• Demonstrated ability to work well in team environment with program and technical staff.
• International work or study experience preferred.
• Must have legal authorization to work in