Administrative Associate: Department of Theatre, College of Arts & Sciences - UTK

The University of Tennessee Department of Theatre and Clarence Brown Theatre seeks an Administrative Specialist to provide administrative support to Theatre’s faculty, staff, and students.  The Administrative Specialist will provide assistance and support to Theatre’s Departmental Office in the areas of human resources (HR) and academic administration.

This position provides administrative support to the Department of Theatre department and UT Theatre faculty, staff, and students. This position is the departmental resource for Human Resources/Payroll providing guidance on HR policies and procedures, as well as liaising with the College of Arts and Sciences HR team and campus partners on HR and payroll matters.

• Under the guidance of the Business Manager, assists bi-weekly and monthly staff with submitting their time and leave entries before required Payroll deadlines. 
• Assists the Business Manager with HR hiring documents and personnel changes.
• Assists the Department Head and Business Manager with the timely preparation and submission of tenure and promotion dossier documents, faculty leave documents, and requests for faculty appointments.
• Assists the scholarship committee as needed with collecting and managing scholarship applications and works with Financial Aid to ensure funds are distributed to students each term. 
• Assists business manager with distributing information to the graduate students concerning their stipends, fellowship allocations, tuition central fee waivers, and student health insurance.
• Assists the Associate Department Head with overrides for student registration, department’s academic timetables, teaching schedules, and declarations for majors, minors, and concentrations.
• Maintains files and recordkeeping for the department.
• Performs general office duties for Theatre’s Administrative Office, including answering the main department phone and welcoming visitors and guests; managing the department’s mail and packages; and providing assistance with preparing meeting or event spaces as needed.
• Acts as Theatre’s point of contact with Parking Services and Facilities Services for its main administrative office in McClung Tower.
• Assists Theatre faculty and staff with other administrative office needs as directed.

Required Qualifications

• Education: High school diploma
• Experience: 2 years of office or customer service experience
• Knowledge, Skills, Abilities:
  • Microsoft Office and Adobe skills.
  • Ability to communicate effectively verbally and in writing with various constituencies, including faculty, staff, students and partners in other campus units.
  • Ability to prioritize multiple tasks and to shift priorities to meet pressing needs.
  • Excellent time management skills.
  • Ability to work independently and as part of a team.
  • Ability to be flexible and adaptable. 

Preferred Qualifications

• Education: Associates Degree
• Experience: 1 year of office or customer service experience
• Knowledge, Skills, Abilities:
  • Knowledge of UT policies, especially Fiscal and HR policies.
  • Knowledge and experience with: DASH, Banner, Argos, Interfolio, and/or Scholarship Manager.

Work Location 

• Location: Knoxville, Tennessee
• Onsite 

Compensation and Benefits 

• UT market range: MR05
• Anticipated hiring range: $37,000 - $42,000
• Find more information on the UT Market Range structure here
• Find more information on UT Benefits here

Application Instructions 

To express interest, please submit an application with the noted below attachments.

• Resume
• Cover Letter
• List of 3 Professional References

The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees—the Volunteers—who uphold the university’s tradition of lighting the way for others through leadership and service. 
UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee’s flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy’s largest multidisciplinary l