Administrative Assistant / Receptionist

If you think your skills, experience and aspirations make you a good match for this position, we encourage you to apply.    ABOUT THE ROLE The successful candidate will provide comprehensive administrative and operational support for our Houston, TX office. Due to the nature of this role, this position will be performed onsite in the Houston, TX office. Must be available to work in the office Monday – Friday and able to provide occasional coverage for office events in the mornings, evenings and on the weekends as needed.    HERE'S WHAT YOU'LL DO

• Work with a team of administrative professionals to provide support to our office.
• Provide reception coverage and welcome guests to the office. 
• Type and format letters, memos, transmittals, minutes, presentation materials, reports and other documents using Word and PowerPoint. 
• Prepare and update moderate to complex spreadsheets in Excel.
• Assist in completing and reviewing expense reports.
• Assist with initiating check requests and paperwork for donations, sponsorships, etc. 
• Compose and edit simple to moderately complex documents. 
• Assist with coordination of in-house or off-site meetings and events, including meeting materials, equipment set-up, and ordering and set-up of food and beverages. 
• Assist with the coordination of social events sponsored by the firm. 
• Provide new hire office orientations as needed. 
• Work with the firm’s travel agency to make travel arrangements. 
• Screen calls and correspondence as directed. 
• Assist with daily incoming and outgoing mail and deliveries (USPS, FedEx, UPS, etc.) 
• Communicate effectively with clients on administrative matters. 
• Assist with café operations and supplies, keeping refreshment area stocked and clean. 
• Assist with maintaining and ordering office supplies. 
• Provide occasional cleaning duties on a limited, as-needed basis. 
• Cross train in administrative functions and tasks as directed by supervisor. 
• May handle other responsibilities as needed. 

HERE'S WHAT YOU'LL NEED

• Minimum of two years of related experience required. 
• High School Diploma or GED required. Associates degree is preferred.
• Experience working in a professional services firm preferred. 
• Excellent verbal and written communication skills.
• Strong attention to detail and focus on accuracy with work is a must. 
• Ability to work in highly collaborative and deadline driven environment. 
• Positive, can-do attitude and willingness to dive into projects and tasks. 
• Advanced skills in Microsoft Word, Excel, Outlook, Teams and PowerPoint required. 
• Ability to lift up to 30 pounds.
• Must be available to work into the evening on occasions to support in-office events, which may require working additional hours.

For a general overview of our benefits, please visit our careers page at https://www.cannondesign.com/careers/benefits    ABOUT OUR FIRM CannonDesign is a design practice where strategy, experience, architecture, engineering, and social impact converge. We don’t just dream up solutions — we create and bring them to life in ways to solve some of the biggest challenges facing our clients and the society. At the heart of everything we do is Living-Centered Design, a bold commitment to using our talents to not just improve the world but to truly reshape it for the better. It’s more than a philosophy — it’s who we are, and it drives us to make a meaningful, lasting difference every day.   ABOUT WORKING HERE

• We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about.
• We are committed to ensuring our practice is equitable for all employees, representative of the communities around us – and focused on the future of design. We advocate for equity, diversity, and inclusion efforts through the leadership of our DEI Council, Employee Resource Groups and other community advocacy initiatives.
• We’re about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we’re ready for you.

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