Senior Event Marketer

About Pinecone:

Pinecone is the leading vector database for building accurate and performant AI applications at scale in production. Pinecone's mission is to make AI knowledgeable. More than 5000 customers across various industries have shipped AI applications faster and more confidently with Pinecone's developer-friendly technology. Pinecone is based in New York and raised $138M in funding from Andreessen Horowitz, ICONIQ, Menlo Ventures, and Wing Venture Capital.

About the Team and Role:

The Marketing Event Marketer at Pinecone is responsible for the logistical planning, coordination, tracking, and on-the-ground management of Pinecone's demand generation events, executive events, and user summits. This role requires strong organizational skills, attention to detail, and the ability to work cross-functionally with various teams within the organization.

In this role, you will focus on:

• Demand Generation Events:

  • Coordinate and execute a large number of demand generation events owned by the marketing team.

  • Liaise with internal stakeholders, speakers, vendors, and participants to ensure seamless event execution.

  • Manage event logistics, including venue selection, accommodation arrangements, and vendor coordination.

  • Manage registration & attendee list uploads into CRM as well as manage reminders and follow ups for events. 

  • Work with Growth & RevOps to track and attribute event attendees to pipeline and revenue

  • Speak to Sales reps during enablement sessions and field Q&A

• Corporate and Brand Events:

  • Play a critical role in the planning and execution of Pinecone's flagship events, such as the Pinecone Summit.

  • Collaborate with cross-functional teams to ensure successful event delivery.

  • Coordinate with speakers, vendors, and attendees to facilitate a smooth event experience.

• Event Management:

  • Develop and maintain comprehensive event plans, timelines, and budgets.

  • Manage event registration processes, attendee communications, and on-site check-in procedures.

  • Oversee event setup, tear-down, and on-site coordination with vendors and staff.

• Vendor Management:

  • Source and manage relationships with event vendors, including venues, caterers, audio-visual providers, and printers.

  • Negotiate contracts and ensure vendors meet established requirements and deadlines.

  • Coordinate the production of printed materials, signage, and other physical event collaterals.

• Travel and Logistics:

  • Must be available to travel frequently to events

  • Arrange travel and accommodation for speakers, staff, and attendees as required.

  • Coordinate transportation and logistical arrangements for events.

  • Ensure compliance with travel policies and budget guidelines.

Requirements:

• Minimum of 5+ years of experience in event planning and coordination, preferably in a corporate or marketing environment.

• Strong project management skills with the ability to multitask and prioritize effectively.

• Familiarity with tracking and attribution within Salesforce & Hubspot is a plus

• Excellent communication and interpersonal skills, with the ability to collaborate with cross-functional teams.

• Ability to frequently travel for on-site event coordination

• Familiarity with event management software and tools.

• Experience in managing vendors and producing printed materials.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.

• Willingness to travel extensively, both domestically and internationally (25%-35%).

Perks & Benefits:

• Comprehensive health coverage including Medical, Dental, Vision

• Free mental health therapy sessions; free One Medical, Tela-doc, and Health Advocate subscriptions

• Cost-savings on gynecology, fertility, and family-building care

• Equity award

• 401(k)

• Flexible time off

• Paid parental leave

• Annual Department Retreat

• WFH Equipment Stipend

Diversity, Equity, Inclusion and Belonging (DEIB) are the cornerstone of everything we do at Pinecone. Studies have shown that women and people of color are less likely to apply for jobs unless they believe they m