Senior Executive Assistant, Chief Executive Officer

Vir Biotechnology, Inc. is an immunology company focused on combining cutting-edge technologies to treat and prevent infectious diseases and other serious conditions. Vir has assembled two technology platforms that are designed to stimulate and enhance the immune system by exploiting critical observations of natural immune processes. Its current clinical development pipeline consists of product candidates targeting hepatitis B and hepatitis delta viruses and human immunodeficiency virus. Vir has several preclinical candidates in its pipeline, including those targeting influenza A and B, COVID-19, RSV/MPV and HPV.

We believe the success of our colleagues drives the success of our mission. We are committed to creating a company passionate about equality, inclusion, and respect. When everyone feels supported and encouraged to give their best, we will collectively deliver outstanding results. We are proud to be the first company to be ranked at the top of the Deloitte Fast 500 list two years in a row (2023 & 2022)!

Job Summary:

Vir is looking for a Senior Executive Assistant to the Chief Executive Officer (CEO), reporting directly to the CEO in a one-on-one working relationship, and to be part of the CEO office team. This position serves as the primary contact for the CEO both internally and externally, as well as the liaison to the board of directors. The Sr. Executive Assistant must be creative, have excellent judgment, and enjoy working in a fast-paced environment. The ideal candidate will have a well-rounded background and prior experience as a C-Suite Executive Assistant. They will have the ability to work independently on projects from start to finish, often under high pressure. Additionally, the Sr. Executive Assistant will handle a wide variety of activities and confidential matters with the utmost discretion.

RESPONSIBLITIES:

• Assist the CEO with all of their administrative needs in a timely, accurate, efficient and caring manner. This includes managing the CEO’s calendar, scheduling, and setting up business meetings, arranging travel, and creating itineraries. Creating meeting schedules and handling correspondence.
• Manage detailed arrangements for upcoming meetings and events, ensuring clear meeting purpose and objectives, validate attendee lists/notifications, and help coordinate necessary follow-ups.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provide a bridge for smooth communication between the CEO office and internal functions demonstrating leadership to maintain credibility, trust and support with the executive management team.
• Work effectively with the CEO to keep her well informed of upcoming commitments and responsibilities, following up appropriately.
• Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Privileged and Confidential
• Act as the Board of Directors’ administrative point of contact with the CEO and executive team. Manage and organize all travel and conference space needs for Board meetings, as well as secure and prepare the necessary meeting space.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.

 Qualifications and Experience:

• Public pharma/ biotech industry experience preferred.
• An undergraduate degree is preferred.
• 10+ years of experience servicing C-level executives as an executive assistant and/or office manager.
• Precise with strong attention to detail.
• Excellent time management abilities and the capacity to prioritize various requirements.
• Proven capacity for maintaining discretion when handling sensitive material and exhibiting the highest level of responsiveness to internal and external stakeholders.
• Assertiveness, proactivity, professionalism, and confidence are required. A creative problem solver who actively seeks possibilities, develops solutions, and anticipates needs is also required.
• Highly productive team player with the ability to work independently.
• Excellent verbal and written skills, outstanding computer skills (Outlook, Word, Excel, and PowerPoint), and quick to learn new software and applications.
• This role is located in San Francisco at our corporate office and there is a requirement to be onsite at least four days per week.

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Vir Biotechnology (“Vir”) is an equal opportunity employer.  All employment decisions at Vir are based on legitimate, non-discrimin