Administrative Assistant

 

Position Title: Administrative Assistant 

Location: Los Angeles, CA

Salary: $77,000 - $85,000

O2EPCM, Inc. is a prominent award-winning experienced firm providing Professional, Technical, Consulting and Management Services in the Planning, Design, Engineering and Construction Industry to Local, State, Federal Government Agencies, Utility Companies and Private Clients. We are dedicated to delivering innovative and sustainable solutions for a variety of projects. We are seeking a Senior Electrical Estimator/Engineer to join our team and contribute to our ongoing success. In this role, you will play a pivotal part in ensuring the successful planning and execution of electrical projects.

Los Angeles County Public Works, Project Management Division III, is looking for an experienced Administrative Assistant to perform a variety of administrative tasks. The candidate shall have 5 or more years of a wide range of administrative and office support experience. 

 

Responsibilities:

• Provides administrative support to ensure efficient office operations.
• Handles administrative requests and queries from senior managers and division staff.
• Heavy proofreading and processing of general correspondence, such as letters, memos, reports, and Board letters.
• Checks correspondence submitted for supervisor's attention to ascertain that all relevant data, files, signatures, etc., are accurate and included. 
• Develops and maintains physical and digital filing systems.
• Schedules meetings, prepares meeting agendas, takes minutes, arranges conferences, and maintains conference room schedules. 
• Gathers data independently and by contacting employees, other divisions, and/or agencies for general information and/or to prepare reports or presentations.
• Develops charts, graphs, workflow diagrams, and other visual aids as necessary.
• Supervises other staff and delegates responsibilities.
• Maintains appropriate document control logs by entering information as to type of documents, dates received/transmitted, and file location.
• Handles technical issues within their area of expertise.

 

Required Skills:

• Strong attention to detail and problem-solving skills.
• Strong written communication skills. 
• Strong organizational skills
• Good interpersonal skills.
• Must be able to multi-task, follow through on all tasks to completion, and work with minimal direction and supervision. 
• Typing rate: 40 net words per minute.
• Must be proficient in Microsoft Office (Outlook, Excel, Word, Lucid Chart, Power BI, PowerPoint).
• Minimum of five years of administrative work experience.

 

 

 

Please note, if you move forward in the submission process, you will be asked to provide the following below.

1. Most updated resume
2. Certifications or Licenses obtained
3. 3-4 Professional References
4. Project List with values, dates, and company of any projects worked

 

O2EPCM, Inc. is a prominent award-winning experienced firm providing Professional, Technical, Consulting and Management Services in the Planning, Design, Engineering and Construction Industry to Local, State, Federal Government Agencies, Utility Companies and Private Clients. We are dedicated to delivering innovative and sustainable solutions for a variety of projects. 

Employee Benefits:

• 100% paid base coverage (Health, Vision, & Dental insurance).
• 401(k)
• Paid Holidays
• Paid Sick
• Paid Vacation
• EAP - Employee Assistance Program

O2EPCM, Inc. https://o2epcm.com/  

NO PER DIEM. These are W2, long-term jobs with full benefits. NO relocation packages.