Administrative Coordinator

As part of our total benefit package, Macomb County proudly offers medical, dental, and vision coverage, with no monthly premium to employees for single, two (2) person or family coverage. Health care, dental and vision benefits are effective the first day of employment.

To learn more about Macomb County benefits click here

CLASSIFICATION TITLE:

Administrative Coordinator

SALARY:

$48,083.75 - $62,192.32

DEPARTMENT:

Family Court Juvenile Division

Opening Date:

12/17/2025

Closing Date:

01/06/2026 12:00 a.m.

FLSA STATUS: Non-exempt - Overtime pursuant to Collective Bargaining Agreement or Human Resources and Labor Relations Policy
 

EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period

CURRENT HOURS AND STARTING TIME: Full-time (37.5 hours per week) position. The starting time for this position is 8:00am – 4:30pm.

2026 SALARY RANGE: $50,007.10 - $64,680.01

GENERAL SUMMARY

Performs complex and confidential administrative, accounting, and clerical duties with a high degree of independence and initiative.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Performs administrative support and clerical accounting tasks with a high degree of independent and confidential judgment.

Prepares and records administrative records including federal and state grant applications, reports, and claims; assures necessary documents, forms, and materials are accurate and available for administrative decision making.

Maintains and monitors assigned division’s operating budget on a daily basis.

Prepares budgets, billings, account statements, invoices, vouchers, and vendor contracts, as well as forms, surveys, and correspondence.

Prepares letters, memos, forms, records, and other related correspondence including spreadsheets for financial analysis.

Processes account information, disburses and distributes funds, reconciles accounts and assists in the financial preparation of County, State and Federal audit and monitoring requests.

Monitors, verifies, enters, and maintains timesheets. Processes attendance records and payroll for staff members of assigned division.

Orders, tracks, and maintains inventory records including office and program supplies and off-site storage facilities.

Processes and monitors equipment maintenance and repair requests. 

Receives incoming requests and provides support and assistance appropriate to skills level.

Interacts with outside agencies and organizations to conduct business.

Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines.

Performs related duties as assigned.

QUALIFICATIONS

Required Education and Experience

• High school diploma or GED equivalent

• Three (3) years of office clerical work experience

• Administrative support experience

Preferred Education and Experience

• Associates degree or higher

• Bookkeeping or accounting related work experience

Required Licenses or Certifications

• Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

• Modern office procedures and methods

• Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County

• Principles and practices of basic bookkeeping and invoice processing

• General clerical/administrative support and secretarial processes common to office administration

• Accounts receivable and payable procedures

• Payroll processing and timekeeping

• Manual and electronic filing and record keeping procedures and retention schedules

• HIPAA and other laws or County policies for maintaining record confidentiality

• County, State of Michigan and department policies and practices for ordering and maintaining inventory of necessary supplies for daily office/clinic or department operation

• A variety of programs eligibility, enrollment and verification policies and practices