Executive Administrative Assistant (Applegate)

Executive Administration Assistant – Retail (Emerging Brands)

To save time applying, Hormel Foods does not offer sponsorship of job applicants for employment-based visas for this position at this time.

About Applegate Farms, LLC
Since its founding in 1987, Applegate Farms, LLC has been on a mission: Changing The Meat We Eat®. Headquartered in Bedminster, New Jersey, Applegate has long been committed to looking at the best ways to produce meat smartly and sustainably by way of a holistic production system that connects humans, animals and the planet. The company is a subsidiary of Hormel Foods Corporation (NYSE: HRL) and is known for creating craveable food — including natural and organic hot dogs, bacon, sausages, deli meats, cheese and frozen products, all of which are made without GMO ingredients. The company also prioritizes transparency across all facets of the food system while seeding the demand for more sustainable and regenerative agriculture and business practices. For more information, visit applegate.com.

Summary: The Executive administration Assistant provides high-level support to the President, and Vice President of HR. This role is essential for streamlining operations, managing calendars, facilitating communication with key external partners, and supporting HR functions. The assistant will function as a gatekeeper for the president, serve as the representative of the organized organization's brand and assist with senior leadership and board meetings this position will also support recruitment onboarding benefit administration and organizational instructional management.

Essential Functions:

Executive Support:

• Manage complex calendars for president, schedule meetings, travel, and events. Coordinate all internal and external President meetings. Process all expenses in a timely manner. 
• Prioritize and filter incoming communications, acting as a gatekeeper to protect the time and focus of the president. Draft proofread and manage correspondence and reports for both the president & VP HR. Serve as primary point of contact for the president with internal and external stakeholders.
• Develop PPT and gather information or inputs from various senior team or other management employees to support President meetings. This includes LRP, AOP and other PPT Senior level needs. Assist with Townhall meeting PPT.
• Point of contact for President and Corporate Executive Assistants 
• Assist in the coordination of programs/events by arranging for facilities and caterer, distributing information or invitations, coordinating speakers, and helping manage budget. 
• Responsible for all legal contracts going into Corporate legal. Facilitate with urgency all CDAs, NDAs, and legal contracts for Applegate. Responsible for the full legal process from submission through approvals. Initiates the training of contract process with staff.

External Relations & Brand Representation

• Serve as external facing representative for the president, ensuring all communications reflect the organization's brand and values.
• Coordinate and maintain relationships with critical external partners stakeholders and clients.
• Take notes during SLT meetings, document action items, and track progress against these items for senior leadership team and the board. Update President on progress.

Human Resources Support

• Recruitment & Onboarding: 
  • Assist with posting hourly roles. Conducting onboarding meetings with new hires. Assist hiring managers with recruitment/posting process. Assist with verifying I-9 documentation for all new hires and entering in Hire Right system. 
• Staffing:
  • Maintain the Oracle HR system and employee information in Oracle including new hires, terminations, and status changes. Ensure data integrity.
  • Update internal HR reports (New hire/term, turnover, roles, employee insights.). Update Barn pages as needed (Org charts, HR page). 
  • Support all structure changes by updating/creating organization charts for manager recommendations. Responsible for job description site. Ensure system is working properly. Work with IT and managers. Provide updates to site for JD upkeep. Ensure job description system is running accurately.
  • Back up to Alert Media notifications. Ensure VP of HR approves notifications.
• Benefits & Leaves
  <