9772 (TEX)- Access & Enrollment Program Specialist, Dept. of Early Childhood

Company Description

Application Opening: December 9, 2024
Application Deadline: December 22, 2024
Compensation Range: $95,602 - $116,272 Annually (Compensation database)
Recruitment ID: TEX-9772-152923

Appointment Type: Temporary-Exempt (TEX), Category 18. This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer and not exceed 36 months.

About the San Francisco Department of Early Childhood 
The Department of Early Childhood (DEC) is a City and County of San Francisco Department dedicated to our young children's healthy development. As the City’s largest funder of early childhood, DEC is committed to creating a system that ensures every child can thrive and learn. We provide public investment, expertise, and leadership to put resources into the hands of those who care for our City’s youngest children. 

DEC results from merging two existing city departments, First 5 and the Office of Early Care and Education. Both First 5 and OECE have long histories of supporting young children and families in San Francisco through early care and education innovations, family support services, and programs to support children’s healthy development. They merged to expand their capacity and funding and to integrate the City’s early childhood services better.

Racial Equity Commitment 
The Department of Early Childhood condemns all forms of racism, sexism, homo/biphobia, transphobia, ableism, xenophobia, and other forms of discrimination. It affirms that all people – including Black, Indigenous, and People of Color – have a right to be in our City and have a right to safe and affordable housing, neighborhoods free from pollution and violence, opportunities for educational advancement and wealth creation, healthy births, early childhoods with abundant opportunities to thrive free from the toxic effects of racism, and access to essential services such as parks, transportation, health care, and child care. The Department of Early Childhood is committed to the principles of racial equity and continues to implement new strategies to ensure that every child can learn and thrive.

Job Description

The Program Specialist will provide support towards the growth of the Early Learning For All initiative that has expanded its reach to include families from 0-150% Average Median Income level to receive either free or reduced childcare tuition.  The Specialist will work in partnership with the ECE Program Officer, to oversee a variety of child-funded enrollment agreements and monitor assigned grants for programmatic quality and compliance with funding terms and requirements.  During the course of their 3-year term, they will act as the primary point of contact to DEC to develop childcare enrollment models for funding, invoicing, and contracting processes.

Under the supervision of the Access and Enrollment Manager in the Early Learning Division, the Program Specialist, in partnership with the A&E Program Officer, will:

• Assist in arranging site visits and all logistics involved, including pulling missing enrollment data, follow up with providers, and managing the schedule for administrative site visits for providers with higher degree of need/non-compliance.  
• Act as a point of contact for grantees in the assigned portfolio, assisting them with work the Access and Enrollment plan development, invoicing, contracting, and compliance. 
• Coordinate monitoring activities with A&E Program Officer and other ELD staff. 
• Responsible for developing site visit plans and monitoring reports. 
• Responsible for tracking and generating the appropriate child enrollment reports and sharing with the A&E Manager and Deputy Director. 
• Conduct site visits to verify child enrollment and provide technical assistance and troubleshooting to participating programs in portfolio as needed.  
• Coordinate with other Program Specialists, Data/Evaluation team members, and Grants/Contracts Specialists to develop necessary technical assistance plans aimed to ensure participating program’s success in their Early Learning For All participation. 
• Participate in intra-department strategy planning and development processes by providing relevant information gathered from grantees in the assigned portfolio, the community, and other touch points in order to develop new and refine existing funding strategies and Request for Proposals (RFP). 
• Participate in the RFP decision-making process by reading and scoring proposals, discussing potential funding decisions, and providing critical information about program and agency capacity, performance, and experience. 
• Manage special projects as assigned by the Ac