Nursing Administrative Coordinator - Nursing Dallas

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Nursing Administrative Coordinator-DAL

JOB SUMMARY 

Performs administrative activities that support the Program Directors of the DNP, MSN, and BSN programs as well as the MSN Track Coordinators on the Dallas campus.  Responsibilities encompass developing and maintaining databases with a variety of metrics relevant to all academic programs; providing support for all program-related activities inclusive of recruitment, orientation, clinical placement, and graduation of students; preparing reports for both internal and external audiences of the academic programs. Work is performed under general supervision of the Associate Dean of the Dallas campus. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures. 

ORGANIZATIONAL RELATIONSHIPS

Reports to:      Associate Dean

Supervises:     May supervise Graduate Assistants, and Student Assistants

ESSENTIAL DUTIES - May include, but not limited to the following:

• Develops, maintains, and evaluates databases relevant to the academic programs.
• Collaborates with Program Directors in various activities for program operations.
• Supports MSN Track Coordinators in various activities for track operations.
• Coordinates all administrative-related activities associated with academic programs.
• Collaborates with Program Directors in development of required reports including retrieval of data.
• Collaborates with Program Directors to ensure timely and accurate program deliverables.     
• Monitors activities to assure compliance with policies and guidelines.
• Demonstrates advanced proficiency with technology through various program activities.
• Utilizes effective communication skills with students, faculty, administration, and others.
• Prepares academic-related student letters along with timely routing and distribution to appropriate university offices and students. 
• Schedules meetings and events for academic programs in collaboration with Program Directors.
• Maintains internal databases.
• Prepares and submits expense reports for academic program related activities.
• Maintains system for data related to student enrollment in academic programs.
• Organizes and files academic program documents. 
• Answers and redirects phone calls.
• Makes travel arrangements and prepares expense reports for Program Directors and Track Coordinators.
• Manages and directs queries related to academic programs.
• Attends Program Director-led meetings and documents minutes.
• Manages Program Director calendars.
• Supports the Program Directors, Dallas Clinical Coordinator, and Track Coordinators with the student clinical placement process
• Collaborates with College of Nursing Denton and Houston staff to promote effective and efficient academic program operations. 

ADDITIONAL DUTIES

Performs other duties as requested.

EDUCATION 

Bachelor's degree in education, technology, business, or related area. Master’s degree preferred.

EXPERIENCE

Five years of administrative experience in business, education, technology or other related areas. Experience in academic affairs, database development and technology preferred.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.  

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

• Advanced working knowledge of office practices and processes.
• Strong knowledge of program evaluation and development of databases.
• Ability to organize work effectively and efficiently.
• Ability to prioritize object