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Job Title:

Assistant Director of Operations

 

Department:

Finance Office, School of Medicine

 

College/Division:

School Of Medicine

 

Primary Job Posting Location:

Macon, GA 31207

Additional Job Posting Locations:

(Other locations that this position could be based)

Job Details:

Mercer University School of Medicine (MUSM) is searching for an Assistant Director of Operations (ADO) on the Macon, Georgia campus.

 

Responsibilities:

Reporting to the MUSM Director of Finance & Operations, the Assistant Director of Operations is a non-exempt position responsible for coordinating renovation, maintenance, and construction activities, for all School of Medicine departments and locations, in partnership with the university’s Physical Plant and the Associate Vice President for Facilities. Acting as a liaison, this position ensures effective communication and alignment between departmental needs and campus facilities services, which includes formulating and implementing short and long term plans for infrastructure and facilities. This role also provides advanced administrative support, including project documentation, scheduling, purchasing coordination, budget tracking, and faculty contract and hiring process. Acting with a significant degree of freedom with routine project management decisions under the direction of the MUSM Director of Finance & Operations and the Executive Director for Finance and Administration., the Assistant Director of Operations helps ensure that facility-related projects are executed smoothly, efficiently, and in accordance with university standards and timelines. This position is also responsible for implementing and managing special projects and other duties as assigned.

The ADO provides strategic oversight and independent management of facilities-related initiatives, ensuring timely and cost-effective project execution in accordance with university policies and standards. This role exercises a high level of autonomy in project planning, resource coordination, and stakeholder communication.

By driving successful project outcomes, the Assistant Director of Operations will significantly contribute to the organization’s growth and success.

Duties:

Oversight:

-  The incumbent will be tasked with monitoring project progress, identifying risks, and implementing solutions to enhance efficiency and effectiveness for construction, renovation, and other special projects.  

-  This position will play a pivotal role in overseeing the successful execution of projects from inception to completion.

-  Collaborates closely with various stakeholders, including team members, outside vendors, construction managers, and upper management, to ensure that everyone is aligned with project objectives.

Procurement & Financial Support:

-  Process purchasing requests and coordinate with vendors and contractors to acquire materials and services.

-  Assist in invoice tracking, reconciliation, and documentation for construction and facilities-related expenses.

-  Maintain logs and databases to ensure transparency and accuracy in procurement records.

Communication & Reporting:

-  Provide regular updates to departmental leadership on project status, concerns, and timelines.

-  Support reporting and data requests related to space planning, renovations, and capital projects.

-  Collaborate with