Field Office Clerk I

The clerk will perform a variety of routine accounting functions under general supervision and in accordance with standard procedures. The successful candidate will be responsible for assisting and processing of weekly payroll in conformance with established payroll procedures.  Assemble data from employee records and administer payroll, including federal & state tax, vacations, time off, direct deposit setup, salary increases & deductions.

Qualification Highlights

• Must have excellent verbal and written communication skills.
• Must be proficient with computers and Microsoft office products.
• Must be organized and professional.

Position Responsibilities

Payroll:

• Perform complete payroll process for assigned departments or business unit, performs mathematical calculations for time worked, withholdings and deductions, paid time off, retroactive pay, overtime, salary changes, etc.
• Perform payroll entry and edits to release timecards to payroll system
• Administer and maintain employee payroll records: direct deposits, W-4, and state equivalent
• Complete employee separations for termination and unemployment usage.
• Verifies and processes vacation, sick, personal and non paid leave requests for employees
• Tracks daily headcount & absenteeism.
• Audit payroll transactions, hire and termination forms to assure compliance with Company, state and federal requirements
• Process employee hires, termination forms, personnel updates, corrections and special payments
• Researches employee wage information
• Monitors employee paid time off account balances‎
• Organizes and maintains files of records and correspondence of both a routine and confidential nature
• Assisting other departments with day to day site needs when payroll duties are done.
• Perform other duties as assigned

Accounts Payable:

• Cross audit invoices with compliance & documents.
• Full-cycle accounts payable process. For example, matching of invoices, requisitions, quotes, receivers, and purchase orders.
• Reply to assigned queries correctly, efficiently and communicates in a timely manner.
• Research source documents and prepare simple accounting reports.
• Reconcile vendor accounts.
• Develop and maintain positive working relationships with vendors, central procurement, job site and management.
• Complete special projects and assignments as required by manager.
• Maintain rental equipment tracking spreadsheets.
• Maintain invoice spreadsheets.
• Digital document filing.
• Perform other duties as assigned

 

 

JOB REQUIREMENTS

Required Qualifications

• High School Diploma or GED
• Minimum of 1 - 3 years of clerical experiences is required
• Must have a strong focus on customer service, accuracy, good verbal and written communication, mathematical reasoning
• Excellent work ethic and organizational skills
• Ability to work with minimal supervision on most projects or tasks
• Strong interpersonal skills to influence and communicate effectively with all levels of personnel
• Demonstrate creative problem-solving skills
• Must be detail-oriented and have strong proof-reading skills
• Ability to work in a fast pace environment and manage multiple tasks simultaneously, with shifting priorities in a dynamic, deadline-driven environment
• Personal computer proficiency, experience utilizing Microsoft Word, Excel, and Outlook
• Must have a current valid driver’s license.
• Must have a current valid TWIC card.
• Have reliable transportation and be able to work 5:30 am to 2:00 pm Monday – Friday (schedule subject to change) weekly or as needed for work schedule and events
• May be required to work weekends and/or holidays to meet internal/external expectations
• Must be able to meet all physical demands and pre-employment conditions, to include a criminal background check, motor vehicle check a