Attorney Recruiting Assistant

Job Description

Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, and transactional and corporate matters. The firm is internationally recognized for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion.

Job Summary

Based in Washington, DC, the Attorney Recruiting Assistant is an entry-level position supporting the Attorney Recruiting team with the full-scale operations of the firm’s law student and lateral recruiting processes across our U.S. offices.

Under the supervision of the Assistant Attorney Recruiting Director, the Assistant will work with the Attorney Recruiting team to provide excellent customer service to all applicants, clients and team members.

Job Responsibilities

Law Student Recruiting:

• Complete On-Campus Interview registration forms and required law school data requests, process payments, manage and track date assignments.
• Prepare and distribute interview binders and marketing materials.
• Organize and maintain all candidate information and electronic recruitment files.
• Manage data entry in Applicant Tracking System.
• Send candidate communications including callback invitations, rejection notifications, logistical information, and other candidate communication as requested; update and maintain candidate tracking reports.
• Assist with confirming interview logistics (in-person and virtual) to ensure seamless virtual or in person candidate experience.  This includes but is not limited to booking conference rooms, ordering food/beverages, coordinating technology needs, and adding interview details to the shared calendar.
• Assist with preparing interview materials, greeting candidates, and monitoring call-back interview logistics.
• Assist with monitoring candidate evaluations, sending follow-up reminders and ensure complete candidate evaluation summaries.
• Assist with preparing offer decision meeting packets and maintaining candidate tracking reports.
• Make reservations and arrangements for supplemental recruitment receptions and other follow-up events.
• Assist with coordinating travel logistics for candidates.

Summer Associate Program:

• Prepare and maintain summer associate employment files.
• Schedule orientation sessions and ensure seamless day of execution; prepare orientation materials.
• Prepare evaluation materials for mid-summer/end of summer reviews; Monitor evaluation completion and send regular reminder emails.
• Book conference rooms and managing catering services for internal training and other programing.
• Assist with the planning and execution of social events, including tracking participation and attending events.;.
• Manage day of logistics for virtual and in-person summer programing.
• Maintain calendar for summer associates, recruiting team and lawyers involved in the summer associate program.
• Process and track all summer associate related expenses.

Lateral Attorney Recruiting:

• Enter and maintain candidate submissions and related information into the applicant tracking database.
• Organize and maintain lateral candidate files.
• Prepare and track search firm fee agreements.
• Schedule orientation sessions and manage on-boarding process for lateral attorney hires; Process new hires and new hire paperwork through SilkRoad on-boarding system.

General Duties:

• Maintain paper and electronic records for the department.
• Process check requests, invoices, reimbursements and expense reports.
• Order and monitor inventory of swag and marketing materials for candidates and new hires.
• Assist with preparation of statistical reports and presentations as directed.
• Coordinate logistics for department meetings.
• Create and maintain positive relationships with personnel in professional services departments including Human Resources, Accounting/Finance, Professional Development, Diversity & Inclusion, Operations, Technology, Research Services, and Legal Support
• Other duties as assigned.

Qualifications

Education

The position requires a Bachelor’s Degree.

Experience

The position requires related work experience during which knowledge, skills and abilities applicable to the position were attained. Experience with recruiting or working in a law firm or other professional services firm is preferred.

Knowledge, Skill