Accounts Payable Clerk

COMPANY OVERVIEW

Hansen Mechanical Contractors, Inc. is a subsidiary of publicly traded EMCOR Group Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, operations, and maintenance. Hansen Mechanical Contractors is a name that is synonymous with Las Vegas' ever-changing skyline, Hansen Mechanical has worked on or remodeled every major hotel casino in the Las Vegas valley, a work base of over $2 billion and over 75,000 rooms. In addition, we have worked on healthcare, commercial, institutional, municipal, and other projects statewide, consistently meeting the unique challenges presented by the extremely hot desert summer temperatures.

The Accounts Payable Clerk will be responsible for processing invoices and maintaining accounting records. The ideal candidate must compute, classify, and record numerical data to keep financial records complete. He or she will perform any combination of routine calculating, posting, and verifying duties to ensure vendors are paid accurately.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned.

 Compute, classify, record, and verify numerical data for use in maintaining accounting records
 Match vendor invoices and purchase orders, packing slips when applicable.
 Scan copies of invoices with issues and route to appropriate party, follow-up in a couple of days to resolve open issues.
 Receive vendor invoices via e-mail, route to appropriate party, follow-up in a couple of days to resolve open issues.
 Enter invoices into accounting software, approve and pay invoices.
 Complete tax exempt certificates
 Track vendor agreements and apply discounts when possible through timely payments.
 Organize and maintain A/P records.
 Help CFO with A/P accrual at month’s end.
 Close A/P cycle timely in order to help with monthly accounting closing.
 Assist with audits, both internal and external, by handling all accounts payable related requests.
 Obtain vendor statements and reconcile open payables with their open receivable statement.
 Support CFO in the finance and accounting activities of the Company and escalate critical and/or sensitive issues to Senior Leadership with recommendation for resolution.

PREFERRED EDUCATION and/or EXPERIENCE

 2- 5 years working in an administrative job, supporting management.
 Two year college degree or Bachelor’s Degree (or equivalent electrical construction-related work experience) preferred.
 Working knowledge of the construction industry, operations management, and safety practices a plus.
 Working knowledge of federal, state, and city regulations and guidelines.

COMPUTER SKILLS

 Must demonstrate proficiency in Microsoft Office applications, particularly Microsoft Outlook and Excel.
 Must have experience with accounting software.
 Accounts payable experience a strong plus, payroll experience a plus as well.
 Ability to communicate effectively with various departments and outside vendors.

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

 Must have strong attention to detail.
 Must have strong time management abilities.
 Must have the ability to compile and analyze data, and problem solve.
 Must build positive working relationships with multiple levels of employees and management
 Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
 Must demonstrate commitment to company values, goals and objectives.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee should be able to stand for longer periods of time in order to conduct effective training sessions. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required