Facilities Coordinator

Supernal is at the forefront of creating emerging mobility solutions that will foster the development of human-centered cities. We are designing a completely new electric vertical take-off and landing (eVTOL) aircraft tailored to the mobility needs of future cities. This allows passengers a seamless intermodal journey that safely transports them to their final destination. We fuse research in autonomy, robotics, aviation and services to define a new category of mobility for the world’s communities. We believe in creative thinking and collaboration to help build a better mobility experience for everyone, improving people’s ability to move – whether for work or play.

What we do:

The Facilities Coordinator will be responsible for day-to-day site operations. This person will coordinate and monitor all site operations, including site communications, vendor management, space / utilization management and ensuring site is clean organized and follows safety regulations provided by EH&S. This role will interact daily with vendors and employees to maintain and help provide a professional workplace. The Facilities Coordinator reports to the Facilities Site Manager.

What you can do:

• This role required to work onsite Monday-Friday 8am-5pm (or 7am-4pm)
• Assist with back-up coverage for onsite receptionist
• Assist with inventory and order office supplies
• Support and assist with onsite large meetings and events with room/space preparation, set-up, and clean-up
• Assist with coordinating service contracts for day-to-day building operational functions such as: janitorial, security, maintenance/handyman repairs, AC hot/cold calls, office supplies, coffee/snack program, etc
• Assist with coordinating vendor management to have master service agreements with each supplier according to approved budget
• Assist and process new vendor set-ups, maintain vendor contact information and insurance
• Assist and process monthly, quarterly and / or annual purchase orders according to approved budget
• Assist with processing vendor invoices and reconcile against budget and with finance team
• Assist with aiding of forecasting budget expenses for existing temp and future buildings
• Assist with coordinating the onsite food & beverage program, maintaining inventory and processing vendor invoices
• Assist with coordinating site communications via slack, TEAMS and email distributions lists of site updates and announcements
• Submit tenant requests to building landlord where and when appropriate
• Receive space requests from R&D engineering teams to design and build out facilities
• Coordinate and assist with conference room set-ups for large events
• Coordinate and assist onsite employee events
• Complete weekly site walks to ensure space is managed, clean and organized by users and suppliers
• Assist with coordinate inter-office and project facility moves
• Provide a high level of customer service to all requesters (employees) and vendors
• Ensure an efficient timekeeping and scheduling system is in place to notify the relevant teams of upcoming site events
• Other duties assigned

What you can contribute:

• High School Diploma
• A minimum of three (3) years of progressively responsible experience in Facilities Management
• Willingness to work outside of scope to support teams when necessary
• Experience working with and managing onsite vendors
• Customer Service oriented
• Excellent verbal and written communication skills
• Proactive delivery of communication and follow-up
• Excellent organizational skills and attention to detail
• Must have the ability to independently prioritize and accomplish work within time constraints
• Self-motivated and forward-thinking personality

You may also be able to contribute:

• Associate degree/college coursework or equivalent work experience
• Skilled in Facilities, Property Management and or Construction preferred

Any offer of employment is conditioned upon the successful completion of a background check. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, citizenship, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, disability status or any other category or class protected under applicable federal, state or local law. Individuals with disabilities may request a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommo