Accounting Assistant III

Job Title

Accounting Assistant III

Agency

Texas A&M University - Corpus Christi

Department

Accounting Services

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs.  As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

PURPOSE

This position is responsible for supporting the banking and associated functions. The Accounting Assistant III, under supervision of a Financial Accountant III, is responsible for reconciling multiple local bank accounts, performing daily banking functions, and providing essential support to the accounting department’s accounting operations. 

DESCRIPTION

Functional Area 1: Treasury and Cash Operations Support

Percent Effort: 45%

• Download reports for local bank activity and prepare entries to include American Express Monthly Statements, Chase Paymentech Monthly Statements, CANOPY reports, PayPal, Parking Garage, GR Reports, and Argos

• Perform Various banking functions to include stop payments, wire transfers and verification of positive pay

• Responsible for answering disputes on credit cards and ACH

• Prepare excel spreadsheets for bank 21 and 117

Functional Area 2: Reconciliations

Percent Effort: 40%

• Review and reconcile all local bank accounts between the University’s bank and general ledger as well as an associated 3-way reconciliation.

• Review and reconcile the University’s Petty Cash reconciliation.

 

Functional Area 3: Accounting Operations Support

Percent Effort: 15%

• Submits Unclaimed Property on an annual basis

• Create and manage two logbooks and batch and complete data entry of two separate years during AFR

• Assists with data entry, on occasion, or during end of month close

• Enter USAS Journal entry batches and manage the logs for J and D batches

• Responsible for managing Laserfiche access and removal of access for the FUN Group

• Verify user list once a year and compare to IT’s User List for GR and Laserfiche

• Performs other duties as assigned.

QUALIFICATIONS

• High School Diploma or GED

• Four (4) years of related experience in accounting field

• Additional education may be considered as a substitute for the minimum experience requirement:

  • Associate’s degree and two (2) years of related experience in accounting field

  • Bachelor’s degree

• Demonstrated knowledge of account reconciliation functions

• Intermediate skills in Microsoft Office Suite (Outlook, Excel, Word, and PowerPoint).

• Excellent written and verbal communication skills to be able to provide excellent customer service. 

• Strong organizational and detail-oriented skills.

• Ability to operate general office equipment such as copiers, calculators, fax machines, and personal computers.

 

PREFERRED QUALIFICATIONS

• Associates Degree in Accounting

• Advanced skills in Microsoft Office Suite (Word, Excel, P