HR Leave Specialist

Company Description

Ent Credit Union exists to improve the financial quality of life of the people we serve. This mission drives us every day, but we are more than our mission. We're also individuals using our unique abilities to make our organization, and the communities we serve, better than they were yesterday. We're a not-for-profit that puts people above profits and actively invests in our community. Our rapidly growing team is expanding our reach to serve more people throughout Colorado. To spread our mission far and wide, we need people like you. If you're interested in a paycheck with a purpose, apply with us today. Our people make the difference, and we truly believe you are our greatest asset.

Job Description

The Leave Specialist is the primary contact for providing direct support for leave-related relations from intake and processing to return to work. This professional manages and optimizes employee leave from beginning to end. Ent's goal for leave management is to manage our team member's leave in an equitable, fair, compliant, and accurate manner while enabling our business to continue to thrive. This supportive and empathetic specialist serves as the primary contact for all leave requests; they verify and track leave-related absences and correspond as necessary with team members and management to effectively manage leave. This experienced individual contributor also appropriately routes requests from employees to others for additional information and ensures Ent remains compliant with state and federal laws. Working in close partnership with Ent's Human Resource Business Partners (HRBP) and Management, the Leave Specialist navigates and is accountable for return-to-work processes including a determination for reasonable accommodations and a variety of leave and disability-related transactions. This individual will also remain informed of any changes impacting the delivery, process, etc. for all types of leave and may respond to inquiries via online resources and/or telephone. They will input employee information into human resources software (HRIS) and/or document activities as requested. They will act as an employee advocate while working with leadership to find the best solution for the employee and our business needs with HRBP support and ongoing support while ensuring we remain in compliance with all applicable local, state, and federal regulations to ensure the accuracy of reporting to 3rd party vendors.

Essential Functions

• Employee Leave Process Owner: Serve as the main point of contact for employees seeking leave. Ensure compliance with state and federal requirements for all leave-related processes and procedures. Keep Ent team members informed about leave processes and procedures. Provide training to managers and employees. Optimizing existing procedures where possible. Coordinate leave programs/disability benefits to include but not limited to Family Medical Leave Act (FMLA), Colorado Family and Medical Leave Insurance (FAMLI), Colorado Healthy Families and Workplaces Act (HFWA), Short-term disability (STD), Long-term disability (LTD), and Paid Parental Leave (PPL), Americans with Disabilities (ADA), and Personal Leave of Absence (LOA) and the Uniformed Services Employment and Re-employment Rights Act (USERRA). Remain up to date on all applicable changes to state and federal laws and regulations.
• Absence tracking and data entry: Manage employee timecards on leave. Correct timecards, while using appropriate leave codes, and manage benefit deductions for all on leave. Monitor, manage, and track leave of absence cases including general administration, end-to-end case management, processing extended leave requests, overseeing the HR-level auditing of the program, and program compliance.
• Collaboration: Collaborate with leadership on return to work (as an advocate for the employee), approvals, denials, extensions, etc. Advise managers on how leave laws interact with paid time off and other related benefits.
• Employee advocacy and return to work process: Oversight of outstanding issues, auditing employee records at least bi-weekly, managing employee returns / return to work process, and records filing.
• Vendor Relations: Act as the primary point of contact for all vendors involved with leave. Make alternate recommendations to management about determinations and recommendations provided by third-party vendors and consultants.
• Bank Secrecy Act: Remains cognizant of and adheres to Ent policies and procedures, and regulations pertaining to the Bank Secrecy Act.

Qualifications

Minimum Formal Qualifications for this Position

• High School Diploma/G.E.D. or equivalent.
• 6+ years' human resources experience in benefits, employee relations, and/or payroll to include:
• 2+ years' experience managing state/federal leaves.

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