Sr. Project Coordinator

Overview

Now is the time to join us and make a difference. Be a relentless force for a world of longer, healthier lives.  Here at the American Heart Association, you matter and so does your career.

 

The American Heart Association has an excellent opportunity for a Sr. Project Coordinator in our Mission Advancement department, working with our Institutional Relations team based out of our National Center office!

 

We prefer this position be located in the Dallas, TX area and will work in a hybrid setting (in office as needed). We will consider home based for the right candidate with expected travel to our office.

 

This individual will be responsible for managing day to day administration, including calendar and travel management, project assignments, and data quality in our Salesforce Customer Relationship Management database (Salesforce CRM) for the team.  Responsible for maintaining professionalism and collegiality in support of the team, managing conflict free calendar and travel for up to five team members, processing invoices and expenses, and assisting with scheduling calls and meetings.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

 

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.org.

Responsibilities

• Provides administrative support to the National VP Institutional Relations and corresponding team which will include but not be limited to scheduling and processing travel and expenses, calendar and event participation, team meetings, group calls, professional development workshops or related planning and logistics
• Serves as Salesforce CRM power user to monitor and provide updates as needed to ensure data quality.  This includes complete and accurate donor records, revenue review and recording, creating dashboards as needed and providing technical assistance to team on how to access information. Serves as the data liaison with Mission Advancement operations
• Coordinates internal and external donor meetings with the highest level of professionalism and communication techniques
• Supports the relationship development of top donors to the American Heart Association, coordinating details for small donor gatherings and other cultivation efforts. 
• Assists with the preparation of proposal documents, reports, presentations, correspondence or face-to-face meeting support materials
• Develops understanding and knowledge of Mission Advancement areas of business, the Association's Mission, and goals to ensure effectiveness in role
• Participates in Mission Advancement team projects and initiatives as requested

Qualifications

• High School Diploma or Equivalent
• Two (2) – Five (5) years of relevant experience
• Experience providing administrative support, preferably for development teams, of three or more individuals
• Ability to initiate support and collaborate with all levels of staff, prospects, volunteers and donors
• Comprehensive ability to prepare written communications for a variety of audiences or individuals, including report formatting and visual aids.
• Experience using donor relationship management software, such as Salesforce CRM, MS-Dynamics and/or Raiser’s Edge

Preferred Experience:

• Understanding of philanthropic environment
• Experience working with foundations and/or high net worth donors
• Experience in a non-profit, hospital, research or academic institution
• Experience working with colleagues in remote locations and within different time zones

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

 

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program