Logistics Coordinator III

The Logistics Coordinator III oversees the shipment, receipt, and disposition of laboratory materials, including study-related materials, lab supplies, and hazardous waste, ensuring accuracy, proper handling, and compliance with regulatory guidelines. This role involves maintaining detailed inventory and shipment records, managing stock levels, and coordinating with departments to address supply needs and support purchasing activities. The coordinator also prepares and organizes study materials, supports study documentation, and ensures compliance throughout active studies. Additional responsibilities include maintaining equipment calibration records, managing archival processes, and facilitating clear communication with internal and external stakeholders to support overall lab operations.

Key Accountabilities
•    Assembles, coordinates, and documents the shipments, receipts, storage and disposals of laboratory materials, including study-related items (e.g., tissue specimens, tissue blocks, chain of custody forms), lab supplies (e.g., chemicals, solvents, reagents), and hazardous wastes (e.g., formalin), ensuring accuracy and regulatory compliance. Maintains detailed records, distributes materials to appropriate areas, and communicates with stakeholders.
•    Collaborates across departments to support purchasing, including monitoring inventory levels, addressing supply shortages, and adjusting based on current and future lab needs. Assists in sourcing and evaluating new vendors and materials.
•    Prepares and organizes study materials by ensuring completion of tracking documents, managing secured storage, supporting study initiation and completion, and assisting with documentation and compliance for active studies.
•    Maintains clear, timely communication with internal and external stakeholders (e.g., lab staff, study pathologists, clients) to support study and lab operations.
•    Acts as back-up archivist: Manages the organization, storage, and retrieval of archived materials at the direction of the Archivist ensuring compliance with Standard Operating Procedures (SOPs) and Good Laboratory Practices (GLP) regulations. Prepares study data and records for archival, conducts electronic scanning of materials, and maintains the electronic Archive Master List. Facilitates the transfer and archival of equipment records, facility records, Quality Assurance documentation, SOP deviations, training records, and other relevant materials.  Reviews submissions to archival for completeness, and implements corrective actions as needed. Ensures proper storage conditions are maintained. Participates in Global Archive Team meetings.

Other
•    Follows all SOPs and other applicable laboratory or company policies and procedures.
•    Maintains confidential information.
•    Supports and participates in company initiatives as directed.
•    Performs periodic review of all applicable SOPs to ensure accuracy and confirm procedures are being performed according to SOPs.  
•    Completes training requirements as assigned and maintains appropriate training documentation.  
•    Maintains compliance and adheres to all safety regulations, policies, and procedures and good documentation practices. 
•    Maintains a thorough knowledge and ensures compliance with Good Laboratory Practices (GLP) and other applicable regulations. 
•    Interacts with clients, other employees, and the community in a professional manner. 
•    Performs other duties as assigned. 

Critical Success Factors
•    Attention to Detail: Ensures accuracy in documentation, labeling, inventory, and compliance tracking.
•    Organizational & Time Management Skills: Efficiently manages multiple tasks, priorities, and timelines across lab operations.
•    Effective Communication: Maintains clear, timely communication with internal teams and external partners.
•    Works independently with minimal supervision. Takes responsibility for own time and effectiveness. Identifies what needs done and does it before being asked or before the situation requires it. Seeks opportunities to contribute appropriately without direction. 
•    Technical Proficiency: Utilizes inventory systems, tracking tools, and digital archives with confidence and accuracy.
•    Regulatory Knowledge: Applies GLP, SOPs, and safety regulations to all lab logistics and archival processes.
•    Problem-Solving & Adaptability: Responds quickly to issues like supply shortages or compliance risks with practical solutions.
•    Collaboration & Teamwork: Works effectively with cross-functional teams to support studies, purchasing, and facility operations.
•    The ability to work accurately in a fast-paced environment.

Minimum Requirements
•    Associate’s degree in life sciences, logistics, supply cha